Administrative Associate- Radiology (Full-Time)

UPMC; Washington, Northern (Washington County, KY); On-site; USD 36,000 - 54,000; Part time

Job summary

UPMC Washington's Radiology department is seeking an Administrative Support professional to join a collaborative team. The role includes scheduling appointments, managing vital records, and assisting in creating presentations, reports, and communications for department leadership.

Under supervision, you will perform routine clerical tasks, greet visitors, and coordinate calendars. The position requires travel to 2-3 outpatient facilities about 50% of the time, with shifts Monday–Friday and

Qualifications

• Experience providing general administrative support to a department or professionals.
• Ability to manage calendars and schedule meetings.
• Strong written and verbal communication skills.
• Proficiency with word processing, email/calendar, spreadsheets, and presentations.

Responsibilities

• Provide general administrative support under supervision.
• Order office supplies and maintain equipment.
• Assist in preparing presentations (edits, prints, basic formatting).
• Draft routine communications and reminders for department leadership.
• Perform clerical tasks: filing, copying, sorting, logging activities.
• Research, draft, and abstract routine reports; analyze basic information.
• Answer and route incoming calls; respond to routine questions.
• Maintain supervisor's calendar and coordinate meetings and room bookings.

Skills

Administrative support

Calendar management

Communication

Customer service

Tools

MS Office Suite

Job description

Purpose:

Joining UPMC Washington's Radiology department offers a unique opportunity to be at the heart of cutting-edge medical technology, supporting a team dedicated to improving patient care. You'll play a crucial role through scheduling appointments to managing vital records, all while fostering a collaborative and dynamic work environment. If you're passionate about healthcare, this position is perfect for you!

Responsibilities:

• Under direct supervision, provides general administrative support to a department or group of professionals.
• Orders office supplies and maintains office equipment.
• Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
• Manages routine correspondence by sorting, prioritizing, and drafting communications per established procedures, including sending emails and reminders on behalf of department leadership.
• Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.
• Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.
• Answers, screens, and routes incoming calls and messages. Responds to routine questions.
• Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).
• Greets, screens, and directs visitors to appropriate staff member.
• Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software

Shifts: This temporary position will work Monday-Friday. Will need to work 1 Saturday out of 4 or 5 weekends from 7a-3p. 6:30a-2:30p, 7a-3p, 7:30a-3:30p, 8a-4p, 9a-5p, 10a-6p. The shifts and days required may differ based on hospital need. Must be able to travel to 2-3 different outpatient facilities (about 50% of the time)