Administrative Associate - Level II - Facilities

Cummins Inc.; Rocky Mount (NC); On-site; USD 42,000 - 54,000; Full time

Job summary

Cummins Inc. in Rocky Mount, NC is seeking an Administrative Associate – Level II – Facilities to support data management, admin tasks, and vendor payments on-site.

You will collaborate with the Facilities team, prepare reports and presentations, document policies, and mentor colleagues to improve processes. This role requires a high school diploma and some work experience; 100% on-site with no relocation.

Qualifications

• High school diploma or equivalent required.
• Experience with data gathering, reporting, and office systems.
• Ability to prepare statistical reports and presentations.
• Experience with vendor payments and documentation.
• Knowledge of departmental policies and procedures.
• Ability to collaborate on process improvement projects.
• Strong administrative and organizational skills.
• Mentorship and peer-support capabilities.

Responsibilities

• Efficient Data Management: gather, compile, and enter data for reports and presentations.
• Administrative Support: conduct research and prepare statistical reports.
• Effective Communication: respond to inquiries promptly and accurately.
• Payment Processing: prepare and submit vendor payment documentation.
• Policy Documentation: document and maintain departmental policies.
• Team Collaboration: participate in business improvement projects.
• Routine Administrative Tasks: prepare correspondence, arrange meetings, schedule conference calls.
• Mentorship: act as an informal resource for colleagues.

Skills

Data Management

Administrative Support

Effective Communication

Payment Processing

Policy Documentation

Team Collaboration

Routine Admin Tasks

Mentorship

Education

High school diploma

Job description

We are looking for a talented Administrative Associate – Level II – Facilities to join our team specializing in Facilities for our Cummins Inc. facility in Rocky Mount, NC

In this role, you will make an impact in the following ways:

• Efficient Data Management : By accurately gathering, compiling, and entering data into reports, presentations, and office systems, you will ensure that information is reliable and easily accessible for decision-making.

• Administrative Support : Conducting research, preparing statistical reports, and addressing information requests will provide valuable support to your team and help streamline operations.

• Effective Communication : Responding to or redirecting inquiries promptly and accurately will enhance communication within the organization and with external parties.

• Payment Processing : Preparing and submitting documentation for vendor payments and responding to related inquiries will ensure timely and accurate financial transactions.

• Policy Documentation : Documenting and maintaining departmental policies and procedures will help standardize operations and ensure compliance with organizational standards.

• Team Collaboration : Participating in business improvement projects and assignments will contribute to the continuous improvement of departmental processes and outcomes.

• Routine Administrative Tasks : Performing tasks such as preparing correspondence, arranging meetings, and scheduling conference calls will support the smooth functioning of daily operations.

• Mentorship : Acting as an informal resource for colleagues with less experience will foster a collaborative and supportive work environment, helping others grow and succeed.

To be successful in this role you will need the following:

• Be Action Oriented : Embrace new opportunities and tough challenges with urgency, high energy, and enthusiasm. This proactive approach will help you tackle tasks efficiently and effectively.

• Communicate Effectively : Develop and deliver communications that clearly convey the needs of different audiences. Effective communication will ensure that information is understood and acted upon appropriately.

• Focus on Customers : Build strong relationships with customers and deliver solutions that meet their needs. A customer-centric approach will enhance satisfaction and loyalty.

• Ensure Accountability : Hold yourself and others accountable to meet commitments. Accountability will ensure that tasks are completed accurately and on time.

• Plan and Align : Plan and prioritize your work to meet commitments aligned with organizational goals. Effective planning will help you stay organized and focused on achieving objectives.

• Utilize Data Analytics : Discover, interpret, and communicate qualitative and quantitative data to draw meaningful conclusions. Applying statistics, data validity, data visualization, and problem-solving approaches will enable data-driven business decisions.

• Communicate and Visualize Data : Construct a clear narrative of business problems, root causes, solution options, and opportunities through visual data representations, including reports and dashboards. This will help in presenting conclusions and outcomes effectively.

• Value Differences : Recognize and appreciate the value that different perspectives and cultures bring to the organization. Embracing diversity will foster a more inclusive and innovative work environment.

Education, Licenses, Certifications:

High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.

Experience:

Requires some work experience or intermediate level knowledge obtained through education, training or on-the-job experience.

Support Transformation and Facilities team related to team work development workshop

Participate in Project management activities

Provide support to leadership team on monthly and weekly reports and presentation

Job Facilities

Organization Cummins Inc.

Role Category On-site with Flexibility

Job Type Office

ReqID 2434987

Relocation Package No

100% On-Site Yes

Due to the operational nature and specific job duties of this role, work is required to be completed 100% in person/On-site.

Cummins and E-Verify

At Cummins, we are an equal opportunity and affirmative action employer dedicated to diversity in the workplace. Our policy is to provide equal employment opportunities to all qualified persons without regard to race, gender, color, disability, national origin, age, religion, union affiliation, sexual orientation, veteran status, citizenship, gender identity and/or expression, or other status protected by law. Cummins validates the right to work using E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization. Visit http://EEOC.gov to know your rights on workplace discrimination.