Administrative Associate IV

Texas A&M University-Corpus Christi; Corpus Christi (TX); On-site; USD 31,000 - 42,000; Full time

Benefits offered by this job

Medical Insurance

Retirement Plans

Tuition Benefits

Paid Time Off

On-campus wellness

Job summary

Texas A&M University-Corpus Christi is seeking an Administrative Associate IV to join the College of Liberal Arts. This role supports Graduate Coordinator, coordinates deadlines, travels, events, and financial processes, ensuring smooth operations across four functional areas.

You will greet visitors, manage inquiries, supervise student workers, and help with syllabi review and Interfolio. The position offers a collaborative team environment on Corpus Christi campus with comprehensive

Qualifications

• High School Diploma or GED required.
• Four (4) years of related experience.
• Advanced skills in Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Positive attitude and ability to work independently.

Responsibilities

• Provides administrative support to the Graduate Coordinator by maintaining application files, practicum logs, oral examination reports, and other graduate program documentation.
• Faculty administrative communications including missed class day postings and deadline tracking.
• Assists with adjunct hiring and faculty travel arrangements.
• Assists with events, travel and room scheduling and maintenance work orders.
• Manage department purchasing, vendor setup, and accounts reconciliation using spreadsheets/databases.
• Front-line contact for college with greeting, calls, inbox coverage, and general admin requests.

Skills

Microsoft Office Suite

Written & Verbal Communication

Independent work

Fast-paced environment

Positive attitude

Education

High School Diploma or GED

Job description

Job Description

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the‑art classroom buildings and support facilities.

Purpose

This position is designed to contribute to a collaborative administrative team that provides consistent coverage and high-quality service to the College of Liberal Arts. Responsibilities are shared and rotated among administrative associates to facilitate cross‑training, maintain operational flexibility, and promote balanced workloads.

Job Title

Administrative Associate IV

Agency

Texas A&M University - Corpus Christi

Department

College Of Liberal Arts

Proposed Minimum Salary

Commensurate

Job Location

Corpus Christi, Texas

Job Type

Staff

Description

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the‑art classroom buildings and support facilities.

Functional Area 1: Academic & Faculty Support

Percent Effort: 25%

• Provides administrative support to the Graduate Coordinator by maintaining application files, practicum logs, oral examination reports, and other graduate program documentation.
• Faculty administrative communications including missed class day postings
• Academic/administrative deadline tracking
• Other academic administrative processes as assigned
• Assists with adjunct hiring
• Assist with faculty domestic travel

Functional Area 2: Events, Travel & Operations

Percent Effort: 25%

• Assist with the coordination of events and special events
• Assist with faculty foreign travel/Guest travel/Emburse
• Schedule rooms in Astra for special events and classes
• Submit work orders for maintenance
• Schedule meetings and maintain calendars for the college and shared conference room
• Hire, train, evaluate, and supervise department student workers

Functional Area 3: Financial Support

Percent Effort: 25%

• Assist with department fiscal activities, such as purchasing, Pcard, and reconciling accounts using advanced spreadsheets and/or databases.
• Set up vendors for payment using Substitute W9, Quote for Services, and entering Purchase Orders in IslanderBuy
• Oversees office supply ordering
• Assists with account activity/balance tracking for departments
• Assists in processing student awards and tracking account balances
• Assists with student travel/Emburse

Functional Area 4: Shared responsibilities

Percent Effort: 25%

• Front-line point of contact for the college to include greeting and answering calls
• Assists with general inbox coverage and general administrative requests
• Assists with syllabi review
• Assists with Interfolio
• Provides cross-coverage for various administrative support tasks

Qualifications

• High School Diploma or GED
• Four (4) years of related experience
• Advanced skills in Microsoft Office Suite
• Excellent written and verbal communication skills
• Positive attitude
• Ability to work independently and efficiently with minimal supervision
• Ability to work in a fast-paced environment
• undefined

Preferred Qualifications

• Two (2) years of office management experience

SALARY

Up to $17.50/Hourly

• Up to $36,400/annually, approximately

NOTE: Employment may be impacted by the Presidential proclamation issued on September 19, 2025 and the moratorium issued by Texas Governor Abbott on January 27, 2026.

BENEFITS (rules, Policies, Eligibility Apply)

From our generous benefits package and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.

Insurance

• Medical
• $0 - $30 per month for Employee Only coverage after university contribution ($920 value).
• Up to 83% of premium covered by the university
• Employee and Spouse
• Employee and Children
• Employee and Family coverage
• Dental & Vision
• Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account

DUAL CAREER PARTNER PROGRAM

ON-CAMPUS WELLNESS OPPORTUNITIES

Work Life Solutions

• Counseling, Work Life Assistance, Financial Resources, and Legal Resources

Tuition Benefits

• Public Loan Forgiveness
• Book scholarships
• 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).

Retirement

• Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)
• Voluntary Tax Deferred Account/Deferred Compensation Plan

Time Off

• 8+ hours of vacation paid time off every month.
• 8 hours of sick leave time off every month.
• 8 hours of paid time off for Birthday leave.
• 12-15 paid holidays each year.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.