Administrative Associate III - District Attorney

Portage County, WI; Stevens Point (WI); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Vacation from day one

Health insurance options

Wellness incentive

Dental insurance

Flexible spending account options

Wisconsin Retirement System

Paid holidays & sick leave

Life insurance

Long-term disability

Employee Assistance Program

457(b) Deferred Compensation

Job summary

Portage County is seeking an Administrative Associate III to support the District Attorney team. This Monday–Friday, 40-hour day shift role offers a starting pay of $22.00 per hour.

Responsibilities include receptionist duties, mail handling, document preparation, and assisting with legal case management and file maintenance. You will also help with payroll, newsletters, annual reports, and support for legal associates and staff.

Qualifications

• High School diploma or equivalent required; associate degree in business or related field preferred.
• 2 years of office work experience with increasing responsibility.
• Experience with computer systems including MS Office.
• Prior customer service work experience preferred.
• Prior law office work experience preferred.

Responsibilities

• Receptionist duties: answer calls, greet visitors, direct to proper person.
• Collect and distribute mail; prepare outgoing mail and faxes.
• Photocopy documents and manage copier maintenance and counts.
• Prepare subpoenas, discovery material, and invoices.
• Review reports and documents; obtain certified driving records.
• Manage search warrants and assign to attorneys.
• Close, scan, purge files and retrieve from storage.
• Prepare payroll for supervisor approval; assist with newsletters and annual report.
• Prepare jury labels and create charts/visual aids for court cases.
• Maintain legal library and assist legal associates.

Skills

Reception duties

Organization

Detail-oriented

Communication

Education

High School diploma or equivalent

Associate degree (preferred)

Tools

MS Office

Job description

Join the Portage County District Attorney's Office! We’re seeking a friendly, organized, detail-oriented Administrative Associate III to support the District Attorney team.

This is a Monday - Friday, 40 hrs per week, day shift schedule!

Pay range starts at $22.00 / hr

What You’ll Do:

Receptionist duties, such as:

• Answer all telephone calls and greet all visitors in a courteous and efficient manner. Refer calls and direct visitors to the proper person.
• Collect and distribute incoming mail and faxed material and prepare and distribute outgoing mail and faxes. Assist staff with mailing of documents.

Administrative duties, such as:

• Photocopy documents. Call service when copier in need of repair. Provide quarterly photocopy count reading to equipment vendor.
• Prepare and mail subpoenas and enter upon return.
• Prepare and send discovery material and prepare invoice. Copy evidence /discovery DVD’s from Law Enforcement for discovery.
• Mail Judgment of Convictions to necessary individuals.
• Review law enforcement reports and Department of Transportation documents and assist in preparing the information in the documents, and the documents, for the legal associates and attorneys. Obtain certified copies of driving records.
• Manage search warrants and assign to attorneys for review.
• Close, scan, and purge files, and when necessary pull closed files from storage.
• Prepare payroll for approval by supervisor.
• Prepare newsletter and District Attorney annual report for the office and District Attorney Office website at direction of District Attorney.
• Review and type jury labels.
• Create charts and visual aids for court cases.
• Maintain legal library books.
• Assist Legal Associates.
• Assist with opening files in Protect via eRefferal.
• Review and send complaints to Public Defender office requests.
• Assist with duties/work assigned by the District Attorney and Office Supervisor.

Legal Assistance duties, such as:

• Review case file, draft, prepare and process legal documents, correspondence and forms as necessary.
• Coordinate the schedule of court hearings with law enforcement, social workers, witnesses, judges and district attorneys.
• Review and compile required data from law enforcement reports, District Attorney’s files and criminal complaints. Provide mandatory reports to state. Analyze all information, apply it to the specific statute, and include all elements of the crime using this as the basis for the criminal or forfeiture complaint.
• Review information on Crime Information Bureau/National Crime Information Center (CIB/NCIC) Fingerprint/Final Disposition Report determining accurate charge and NCIC code and provide it to Clerk of Courts.
• Compile and maintain accurate statistical data for reports regarding worthless check cases.
• Maintain warrant list from Time systems from status.
• Use computer to receive and analyze Wisconsin Circuit Court Access (CCAP), Department of Transportation (DOT) and other records.
• Input all required data in PROTECT computer system. Maintain knowledge of this system through continuing training provided.

What are the minimum job requirements?

• High School diploma or equivalent required, associate degree in business or related field preferred.
• 2 years of office work experience with increasing responsibility.
• Experience with computer systems including MS Office.
• Prior customer service work experience preferred.
• Prior law office work experience preferred.
• Any combination of education and experience which provide the required knowledge, skills and abilities.

Why Work for Portage County?

We offer a great benefits package, including:

• Vacation available on day one
• Choice of two health insurance plans
• Wellness incentive up to $600 per year
• Dental insurance & flexible spending account options
• Wisconsin Retirement System with 7.2% County contribution
• Paid holidays & sick leave
• County-paid life and long-term disability insurance (30+ hrs/week)
• Employee Assistance Program
• 457(b) Deferred Compensation Plan

Portage County is an Equal Opportunity Employer