Administrative Associate III

Prairie View A&M University; Prairie View, Northern (TX, KY); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Prairie View A&M University’s College of Nursing | Graduate Nursing Program seeks an Administrative Associate III to support the Graduate Nursing Director and faculty, aiding operations, data entry, and customer service. Primary location is the CON in the Texas Medical Center with potential assignments on PVAMU’s main campus.

The role emphasizes organizational excellence, confidentiality with sensitive information, and ability to manage multiple tasks, including course scheduling and event

Qualifications

• High school diploma or equivalent combination of education and experience.
• Three years of related experience.
• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Strong verbal and written communication skills.
• Ability to work with sensitive information and maintain confidentiality.
• Strong interpersonal and organizational skills.

Responsibilities

• General administrative and clerical support such as greeting visitors, answering and screening calls, and scheduling appointments.
• Receives, sorts, and routes mail and performs other mail services.
• Interprets and communicates policies; serves as a policy resource.
• Performs word processing, desktop publishing, presentations, and data management support.
• Drafts correspondence, reports, and presentations; assists with editing/proofreading.
• May liaise for departmental equipment and service contracts.
• Assist with hiring training and supervision of student workers and staff.
• Complete undergraduate and graduate course schedules; manage add/drops and course cleanups.
• Conduct graduation audits for Nursing programs; post information to records.
• Verify, process, and review forms and reports; arrange meetings and travel.
• Maintain office supplies/equipment and reference materials; support enrollment efforts.
• Coordinate graduate admissions with Office of Graduate Studies; initiate contact with prospects.
• Manage course materials and handbooks; reproduce as needed.
• Support Nursing events such as Pinning, Convocation, graduation, and workshops.

Skills

Word processing

Spreadsheets

Databases

Multitasking

Communication

Confidentiality

Interpersonal skills

Organizational skills

Education

High school diploma

Associate or Bachelor's Degree

Tools

Student information systems

Degree audits

Job description

Job Title

Administrative Associate III Agency Prairie View A&M University Department College Of Nursing | Graduate Nursing Program

Proposed Minimum Salary

Commensurate

Job Location

Prairie View, Texas

Job Type

Staff Job

Job Description

This position will report directly and serve the Graduate Nursing Director and graduate faculty to aid in carrying out programmatic operations. This position is critical to the mission of the University as it will directly support the graduate programs of the College of Nursing. This position would be responsible for administrative, organizational, data entry, data verification, and general customer service to the graduate program and other units within the CON as needed. Primary location is CON in the Texas Medical Center but may be asked to attend and participate in work related activities on main campus-PVAMU. The salary is determined in accordance with the University’s compensation structure and will be commensurate with the candidates’ education and experience, within the assigned salary range for this position.

Responsibilities

• General administrative and clerical support such as greets visitors, answers and screens calls, provides information and referrals, and schedules appointments.
• Receives, sorts, and routes mail and performs other mail services.
• Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.
• Performs word processing, desktop publishing, presentation, and data management activities and assists staff with these applications.
• Composes correspondence, reports, publications, and presentations, including editing and proofreading.
• May serve as a liaison for departmental equipment and service contracts.
• May participate in the hiring training, and supervision of student workers and other support staff.
• Completes the undergraduate and graduate course schedules.
• Conducts Course add/drops, administrative course clean-ups and course overrides.
• Performs graduation audits for the College of Nursing graduate and undergraduate programs.
• Posts information to agency records and modifies forms or records.
• Verifies, processes, and reviews forms, reports, and other documents.
• Arranges meetings, appointments, conferences, and travel.
• Maintains office supplies and equipment for the College of Nursing.
• Maintains office reference materials including online office materials.
• May deliver, pick up, documents, supplies, equipment, or materials.
• Will serve as support for the Enrollment Management Committee, assist with student scholarship process and other committees as assigned.
• Coordinates graduate admissions with the Office of Graduate Studies.
• Initiate communications and follow-up with perspective students.
• Manage and reproduce course materials, correspondences, grant, proposals, etc., for the College of Nursing; type and reproduce annually the Faculty and Student Handbooks.
• Support College of Nursing events, i.e. Pinning, Convocation, graduation, graduate workshops.
• Performs other duties as assigned.

Required Education and Experience

• High school diploma or equivalent combination of education and experience.
• Three years of related experience.

Required Knowledge, Skills and Abilities

• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Strong verbal and written communication skills.
• Ability to work with sensitive information and maintain confidentiality.
• Strong interpersonal and organizational skills.

Preferred Qualifications

• Associate or bachelor's Degree.
• Five years or more of related experience.
• Knowledge of student information systems, degree planning, and degree audits.
• Excellent customer service skills.
• Knowledge of or willingness to learn Twitter, Facebook, Instagram, LinkedIn, and other university and college-supported platforms.
• Professional, dependable and able to work with little supervision and in teams.
• Ability to work with sensitive information and maintain confidentiality.

About PVAMU

For more than 140 years, Prairie View A&M University (PVAMU) has been igniting passion in its students. With an established reputation for producing engineers, nurses, and educators, PVAMU offers baccalaureate degrees, master’s degrees, and doctoral degree programs through nine colleges and schools. The University has an enrollment of more than 8,500 students. Designated an institution of “the first class” in the Texas Constitution, PVAMU is the second-oldest public institution of higher education in the state and a member of The Texas A&M University System. The University is dedicated to fulfilling its land-grant mission of achieving excellence in teaching, research, and service. PVAMU is conveniently located near the rapidly growing residential and commercial area known as the Northwest Houston Corridor. The developing Northwest Houston Corridor offers newly developed suburban communities, a variety of shopping and dining near the Houston Premium Outlets and is a short, 35-minute commute into downtown Houston.

Your career opportunities with a “University of the First Class” begins here!

Prairie View A&M University is an Equal Opportunity/ Veterans/ Disability Employer.

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