Administrative Associate II - (Mailroom) - Caswell Correctional Center

nc; North Carolina; On-site; USD 31,000 - 51,000; Full time

Benefits offered by this job

Health Insurance options

Retirement Plans

NCFlex Supplemental Benefits

Paid Vacation, Sick, and Community Sev

Paid Parental Leave

Job summary

NC Department of Adult Correction is hiring an Administrative Associate II (S) at Caswell Correctional Center. You will process mail, maintain security, and support inmate trust fund and cashier operations while upholding strict confidentiality and security policies.

The role reports to the Administrative Officer I and requires strong word processing and spreadsheet skills, with knowledge of mail distribution and delivery processes.

Qualifications

• Documented working knowledge of word processing or spreadsheet programs.
• Documented knowledge of mail distribution and/or shipping, delivery process.

Responsibilities

• Process incoming and outgoing mail, packages, and certified/courier mail at the facility.
• Maintain security of the facility by reviewing mail and removing contraband as needed.
• Open, search, and distribute US and courier mail daily to staff and inmates.
• Record and manage trust fund deposits and cashier's checks for inmates and staff.

Skills

Word processing

Spreadsheets

Job description

Agency

Adult Correction Division COO - OPS - Institutions Operations Job Classification Title Administrative Associate II (S) Position Number 60072616 Grade NC02

About Us

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!

Description of Work

Position is located at Caswell Correctional Center, and will report to the Administrative Officer I. This position is responsible for the following:

• Processing, reviewing and distributing all outgoing and incoming mail, packages, legal mail, certified mail and courier mail at this facility.
• Maintaining security of the facility by searching and reviewing all incoming mail and when applicable and all outgoing mail for unauthorized items (contraband and correspondence deemed a threat to the safe, secure and orderly function of the facility).
• Opens, searches and distributes US mail and courier mail each day as well as bus mail.
• Delivered to both staff and inmates at this facility.
• Computer skills required to work with Text Behind and GTL programs.
• Sorts and distributes large quantities of interoffice staff correspondence and mail.
• Maintain a Security Threat Group listing and utilizes this list to determine censorship of outgoing and incoming mail and packages.
• Process indigent offender mail accesses and maintains the Daily Welfare Report to determine indigent eligibility.
• Responsible for entering and recording all trust fund deposits, cashier's checks, and certified checks and employee canteen deposits.
• Require vast knowledge of NC Department of Adult Correction standard operating procedures and policies governing the handling of all mail and parcels, disposition of unauthorized property and the Inmate Banking System.
• Requires a big degree of confidentiality, honesty and trustworthiness.

Posting Information

The Posting Will Close At 11:59 P.M. The Night Before The End Date

Knowledge Skills and Abilities/ Management Preferences

• Salary Range: $31,200.00 - $51,249.00
• Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.
• The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required.

Preferred Qualifications

• Documented working knowledge of word processing or spreadsheet programs.
• Documented knowledge of mail distribution and/or shipping, delivery process.

State Benefits Information

• Health Insurance options
• Retirement Plans
• NCFlex Supplemental Benefits
• Paid Vacation, Sick, and Community Service Leave
• Paid Parental Leave

About The Division of Institutions

The Division of Institutions manages the daily operations of all state-operated prison facilities across North Carolina. Facilities are categorized by custody levels (minimum, medium, close) and house individuals serving sentences for felony convictions. The division provides safety, security, and rehabilitative services through trained custody staff, program facilitators, and administrative personnel.