Administrative Associate II

State of North Carolina - Department of Transportation; North Carolina; On-site; USD 31,000 - 47,000; Full time

Job summary

The North Carolina Department of Justice/Attorney General’s Office, Transportation Division, seeks an Administrative Associate II to provide clerical and office support in Raleigh. The role handles general administrative tasks, telephone inquiries, mail distribution, and welcomes visitors.

Responsibilities include processing checks, backing up for travel reviews, scheduling conference rooms, and using office technology.

Qualifications

• High school diploma or GED plus one year of administrative experience, or equivalent combination of education and experience.
• Experience in a legal/office environment preferred.
• Strong organizational and communication skills required.

Responsibilities

• Provide general administrative and clerical support in a legal office environment.
• Answer telephone inquiries and direct callers to appropriate staff for active cases.
• Receive, sort, and distribute mail from multiple sources; assist walk-in visitors.
• Assist with processing checks and back-up for travel review and approval as needed.
• Schedule conference rooms; operate office equipment and maintain filing systems.
• Assist Administrative Specialists with archiving files and related records; help prepare mediation bills.

Skills

Administrative experience

Clerical tasks

Telephone duties

Mail handling

Visitor reception

Scheduling

Education

High school diploma or GED

Equivalent education/experience

Tools

MS Office / Office software

Job description

AgencyDept of TransportationDivisionDOT Attorney GeneralJob Classification TitleAdministrative Associate II (S)Position Number60014987GradeNC02About UsIt’s the mission of the NC Department of Transportation to connect people, products and places safely and efficiently with customer focus, accountability, and environmental sensitivity to enhance the economy and vitality of North Carolina. We encourage you to consider joining NCDOT where our work not only serves the citizens of North Carolina but has an impact on our world through all modes of transportation.Description of WorkRecruitment Range: $31,200 - $46,650IMPORTANT NOTE: This posting closes at 11:59:59 PM the night BEFORE the End Date listed.This position is within the North Carolina Department of Justice/Attorney General’s Office (DOJ), Transportation Division, which represents the North Carolina Department of Transportation (DOT) in its litigation and legal matters, including eminent domain/condemnation actions, employment actions and contract matters.The primary purpose of this position is to provide administrative, clerical, and office support to the Transportation Division of the NC Attorney General’s Office. The position is located in Raleigh, NC (Wake County) and is housed in the client’s offices. Job responsibilities include general administrative and clerical work; telephone duties to include responding to the public seeking general information on active legal cases; gathering mail from multiple sources to include the Secretary of Transportation and NC Department of Justice, and distributing mail in a timely manner; greeting and assisting walk-in visitors from the Department of Transportation, external visitors, staff seeking assistance, and others; picking up hand-delivered items from the NCDOT Security Desk; receiving and processing checks that are hand-delivered by the NCDOT Right of Way office; picking up and processing all NCDOT Fiscal checks; serving as a backup for purchase of office supplies; scheduling conference rooms; use of office technology; and serving as a back-up for travel review and approval. Additional duties may include providing assistance to Administrative Specialists preparing files and records for archiving; processing mediation bills for payment; and providing such other related clerical and legal secretarial support as may be required. The Administrative Associate II must be experienced, organized, and able to adjust to dynamic changes in the law office environment.This position is 100% in the office with no telework available.Knowledge Skills and Abilities/Management Preferences-Minimum Education and ExperienceSome state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.High school or General Educational Development (GED) diploma and one year of administrative experience; or an equivalent combination of education and experience.EEO StatementT he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.Recruiter:Paul Jay MakowskiEmail:[e-mail]