Administrative Associate | Hybrid Office & Ops

BEAM Circular; Modesto (CA); Hybrid; USD 36,423 - 45,033; Full time

Benefits offered by this job

Competitive benefits

Hybrid work arrangement (in-office Tue

Thu)

Annual professional development

Job summary

BEAM Circular in Modesto, CA is seeking an Administrative Associate to support our mission-driven operations, office administration, and cross-functional coordination. You will report to the Director of Finance and Operations and partner with the CEO and COO to keep the organization running smoothly.

The role covers executive support, office management, general operations, onboarding, IT provisioning, and event logistics.

Qualifications

• Associate degree preferred.
• Two years of office management/administrative support experience preferred.
• Strong time management and organizational skills required.
• Excellent written and verbal communication abilities.

Responsibilities

• Manage complex calendars and schedule meetings for executives.
• Prepare correspondence, reports, and meeting materials.
• Coordinate board materials and meeting logistics.
• Support special projects to aid organizational growth.
• Oversee office operations, supplies, and vendor relationships.
• Assist with onboarding and IT provisioning for new hires.

Skills

Time management

Multitasking

Collaboration

Communication

Discretion

Organization

Problem solving

Attention to detail

Diversity awareness

Education

Associate degree

Tools

Google Suite

Zoom

Job description

BEAM Circular in Modesto, CA is seeking an Administrative Associate to support our mission-driven operations, office administration, and cross-functional coordination. You will report to the Director of Finance and Operations and partner with the CEO and COO to keep the organization running smoothly.

The role covers executive support, office management, general operations, onboarding, IT provisioning, and event logistics.