Administrative Associate, Graduate Programs (MSBS)

WVSOM; Lewisburg (WV); On-site; USD 32,000 - 39,000; Full time

Job summary

West Virginia School of Osteopathic Medicine is seeking an Administrative Associate for the Office of Graduate Programs on its Lewisburg campus. This full-time role supports MSBS course directors, manages LMS tasks in Canvas, and coordinates assessments and travel for faculty.

The position emphasizes organization, proofreading, and independent work within a 37.5-hour workweek, with standard hours 8:00–4:30 and occasional early/late scheduling.

Qualifications

• 2 years of secretarial or administrative support experience.
• 2 years of computer software experience (Specifically MS Office).
• Experience working in higher education is favorable, but not required.
• Some post-high school education is favorable, but not required

Responsibilities

• Support the MSBS Course Directors in preparing and deploying courses and related documents via Canvas.
• Collaborate with the Exam Center to build, edit, and deploy assessments for MSBS students.
• Develop and maintain SOPs for LMS and exam software.
• Record pre- and post-assessment grades under supervision of the Associate Dean of Graduate Programs.
• Monitor the LMS and exam software for available materials and timing per MSBS calendar.
• Proctor MSBS assessments.
• Provide required academic accommodations.
• Record attendance at mandatory student events.
• Set up and breakdown student activities.
• Coordinate travel and paperwork for faculty as assigned.
• Plan and complete administrative tasks and maintain office supplies.
• Assist in preparation of correspondence and reports.
• Participate in training and professional development.
• Other duties as assigned.

Skills

Secretarial experience

MS Office proficiency

Higher education experience favored

Post-high school education favored

Education

High School or GED

Tools

MS Office

Job description

West Virginia School of Osteopathic Medicine is seeking an Administrative Associate for the Office of Graduate Programs on its Lewisburg campus. This full-time role supports MSBS course directors, manages LMS tasks in Canvas, and coordinates assessments and travel for faculty.

The position emphasizes organization, proofreading, and independent work within a 37.5-hour workweek, with standard hours 8:00–4:30 and occasional early/late scheduling.