Administrative Associate - Dean of Nursing

El Paso Community College; El Paso (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

El Paso Community College seeks an administrative professional to provide essential support to the Dean of Nursing Office on campus. The role requires coordinating daily office operations, preparing reports, and training staff to ensure efficient workflows while handling confidential information with discretion.

The successful candidate will assist with meetings, budgeting, and documentation, maintaining professional relationships with students, faculty, and community partners.

Qualifications

• Associate's Degree and three years of related experience or an equivalent combination of education and experience which demonstrates possession of the required knowledge, skills, and abilities.
• Effective communication skills.
• Ability to handle confidential information.
• Ability to establish and maintain effective working relationships.
• Effective customer service skills.
• Proficient with Microsoft Office Suite.
• Ability to maintain current social media websites.
• Effective time management and organizational skills.
• Ability to analyze and interpret data.

Responsibilities

• Provide administrative support to the Dean of Nursing Office, ensuring efficient daily operations and responsive service to students, faculty, and community partners.
• Assist with coordination and administration of daily office operations under guidance of Senior Administration Associate.
• Prepare agendas and supporting materials for meetings and events; manage correspondence and documentation.
• Support budgeting, purchasing, and financial documentation according to procedures.
• Maintain confidential files and records per institutional standards; assist with course-related and personnel paperwork.

Skills

Effective communication

Confidential information handling

Working relationships

Customer service

Microsoft Office

Social media management

Time management

Data interpretation

Education

Associate's Degree

Tools

Microsoft Office Suite

Job description

Provide administrative support to the Dean of Nursing Office, ensuring efficient daily operations and responsive service to students, faculty, and community partners. In-person work on campus is an essential function of this position.

Assist with the coordination and administration of daily office operations under the guidance of the Senior Administration Associate. Implement and monitor office practices and procedures to ensure efficiency and compliance with College procedures and division guidelines. Support the planning and implementation of procedural changes within the Dean of Nursing Office. Provide work direction, guidance, and training to administrative support staff and student workers to promote consistency, accuracy, and effective workflow.

Perform complex and confidential administrative support duties requiring discretion, sound judgement, and attention to detail. Prepare, compose, and edit routine correspondence. Draft response for supervisor's review on more complex matters. Compile, prepare, and verify operational reports. Organize and maintain routine and confidential files and records in accordance with institutional standards. Assist with the preparation and processing of course-related and personnel documentation.

Coordinate meetings, events, and communications by scheduling appointments and conference calls. Prepare agendas and supporting materials. Manage incoming and outgoing correspondence. Distribute summaries and follow-up documentation as appropriate. Support fiscally related processes by monitoring expenditures, verifying charges, assisting with purchasing and budget documentation, and resolving discrepancies in accordance with established procedures. Maintain professionalism, accuracy, and strict confidentiality in all functions supporting the Dean of Nursing Office.

Perform other duties as assigned.

Required Qualifications

• Associate's Degree and three (3) years of related experience or an equivalent combination of education and experience which demonstrates possession of the required knowledge, skills, and abilities.

NOTE: A copy of the transcript reflecting this required education MUST be submitted for consideration and reflect completed coursework and degrees conferred. The candidate must be fully qualified for the position at the time of application.

• Effective communication skills.
• Ability to handle confidential information.
• Ability to establish and maintain effective working relationships.
• Effective customer service skills.
• Proficient with Microsoft Office Suite.
• Ability to maintain current social media websites.
• Effective time management and organizational skills.
• Ability to analyze and interpret data.

Special conditions

• This is a security-sensitive position as defined under the Texas Education Code, Section 51.215; the successful applicant will be required to undergo a criminal background check, as permitted and/or required by applicable law, and in accordance with the College’s policies and procedures. Individuals desiring consideration MUST complete and submit an EPCC Application for Employment online by the announced deadline.
• COPIES OF ACADEMIC TRANSCRIPTS MUST BE uploaded with the application. CURRENT EMPLOYEES ARE ALSO REQUIRED TO UPLOAD THEIR TRANSCRIPTS WITH EACH SUBMITTED APPLICATION; TRANSCRIPTS IN PERSONNEL FILES CANNOT BE ACCESSED BY EVALUATORS FOR THIS PURPOSE. APPLICATIONS SUBMITTED WITHOUT TRANSCRIPTS WILL NOT BE CONSIDERED. Only documents stating 'Transcript' or 'Unofficial Transcript' will be accepted. Other documents (Degree Audit, Degree Summary, Program Summary, etc.), uploaded in lieu of transcripts will not be accepted.
• If you are unable to attach your transcripts to your application, please mail your transcripts to El Paso Community College, Employment Services, P.O. Box 20500, El Paso, TX 79998. Mailed documents MUST include the position title and posting number for this position vacancy.
• A letter of application, resume, letters of recommendation, and other supporting documents are optional but highly encouraged and may be submitted online with the application form or forwarded to the Human Resources Department at El Paso Community College, Employment Services, P.O. Box 20500, El Paso, TX 79998. Mailed documents must be received by the application deadline. Documents received after the application deadline will not be accepted.
• Copies of transcripts must reflect completed coursework and conferred degrees. All academic coursework and degrees must be from an accredited college or university or be certified by an acceptable agency that the institution is recognized by the appropriate governmental agency in its home country (this is generally stated in the degree evaluation).
• Transcripts issued in a language other than English must be accompanied by a full translation (word for word) by a current member of the National Association of Credential Evaluation Services (NACES). Additionally, each foreign transcript must be evaluated for equivalency to United States accredited coursework.
• Applications containing foreign transcripts that are not accompanied with the above required documentation will not be considered.
• In accordance with federal law and as a condition of employment, the successful candidate must furnish documentation verifying employment authorization eligibility and identity before being employed.
• The El Paso Community College County District does not discriminate on the basis of race, color, national origin, religion, sex, age, disability and veteran status.

Physical Requirements

While performing the duties of this job, the employee is regularly required to sit. Use hands to handle or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand. Walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and move up to 10 pounds and occasionally lift and move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.