Administrative Associate — Career Center Front Desk

University of North Carolina Wilmington; Wilmington (NC); On-site; USD 37,000 - 41,000; Full time

Job summary

University of North Carolina Wilmington (UNCW) is seeking an Administrative Assistant for the Career Center. The role handles front-desk operations, phones, email, and daily financial transactions, ensuring smooth daily operations and excellent service to students, alumni, and employers.

This Journey-level position supports staff by taking minutes, updating digital signage, coordinating appointments, and assisting with various office tasks while collaborating with the Office Manager to recruit

Qualifications

• High school diploma or equivalency required.
• Proficiency with Zoom and Microsoft 365 (Outlook, OneDrive, Word, Excel, PowerPoint, SharePoint, Teams, Forms) preferred.

Responsibilities

• Open/close the office and answer the main phone line.
• Process daily financial transactions (cash, checks, deposits).
• Manage student check-ins and virtual/in-person drop-in hours.
• Take minutes at staff meetings and update digital signage.
• Support Handshake and career services for students, alumni, employers.

Education

High school diploma or equivalency

Tools

Zoom

Microsoft 365

PowerPoint

Canva

Job description

University of North Carolina Wilmington (UNCW) is seeking an Administrative Assistant for the Career Center. The role handles front-desk operations, phones, email, and daily financial transactions, ensuring smooth daily operations and excellent service to students, alumni, and employers.

This Journey-level position supports staff by taking minutes, updating digital signage, coordinating appointments, and assisting with various office tasks while collaborating with the Office Manager to recruit