Administrative Associate — Allied Health & Sciences

New River Community and Technical College; Beaver (WV); On-site; USD 38,000 - 52,000; Full time

Job summary

New River Community and Technical College—Beaver campus is seeking an Administrative Associate to provide essential support to the Division of Allied Health, Nursing, and Natural Sciences. The role focuses on serving students and faculty, maintaining records, and coordinating busy schedules.

You will manage the Dean’s calendar, prepare materials, assist with accreditation, and help with class scheduling and program documentation.

Qualifications

• Strong organizational and time-management skills.
• Excellent written, verbal, and interpersonal communication skills.
• Strong computer skills and proficiency with Microsoft Office, including Word, Excel, PowerPoint, Outlook, and related applications.
• Excellent keyboarding and data-entry skills.
• The ability to maintain accurate records and handle confidential information appropriately.
• The ability to work independently while also contributing effectively as part of a team.
• The ability to prioritize multiple assignments and meet short-, mid-, and long-term deadlines.
• Flexibility and sound judgment when responding to changing priorities and non-routine situations.
• A dependable, self-motivated approach to work.
• A genuine commitment to serving students and supporting the College community.

Responsibilities

• Provide welcoming, professional service to students, faculty, staff, and visitors in person, by phone, and electronically.
• Respond to questions, provide information, and direct individuals to the appropriate resources.
• Maintain student records, files, transcripts, and other program documentation.
• Assist faculty and program staff with administrative needs, including copying, filing, correspondence, and document preparation.
• Support textbook orders and other instructional needs.
• Manage and coordinate the Dean’s calendar, appointments, meetings, and correspondence.
• Prepare correspondence, reports, documents, presentations, and other materials.
• Schedule departmental meetings and prepare accurate meeting minutes.
• Assist Program Directors and the Dean with maintaining records and documentation required for program accreditation.
• Assist with accreditation activities and special projects as assigned.
• Assist with class scheduling, room assignments, and other academic scheduling activities.
• Enter, retrieve, and maintain information in Banner and other College systems.
• Work with the Business Office regarding financial matters, purchasing, and program-related transactions.
• Order supplies and prepare purchase requisitions.
• Assist with new-hire paperwork and onboarding documentation for Human Resources.
• Maintain program handbooks, policies, procedures, and other student-facing materials.
• Coordinate and provide administrative support for program Advisory Committee meetings, including scheduling, meeting preparation, and minutes.
• Assist with commencement activities and program pinning ceremonies.
• Support program-related community events and activities.
• Attend College and departmental meetings as required.

Skills

Organizational skills

Time-management

Written communication

Verbal communication

Interpersonal skills

MS Office

Data-entry

Record-keeping

Education

Associate degree in Business or related field

Job description

New River Community and Technical College—Beaver campus is seeking an Administrative Associate to provide essential support to the Division of Allied Health, Nursing, and Natural Sciences. The role focuses on serving students and faculty, maintaining records, and coordinating busy schedules.

You will manage the Dean’s calendar, prepare materials, assist with accreditation, and help with class scheduling and program documentation.