Administrative Associate

UNIVERSITY OF ARIZONA; Tucson (AZ); Hybrid; USD 28,000 - 35,000; Part time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Paid time off

Tuition reduction

Job summary

The University of Arizona is seeking anAdministrative Support for the SABER program, a NIH-sponsored initiative to strengthen biomedical engineering workforce development. This part-time role (20 hours/week) supports faculty, staff, and trainees with recruitment, lab matching, stipend coordination, and reporting.

Responsibilities include organizing grant activities, travel, meetings, and event logistics, plus maintaining trainee databases and serving as a primary contact for candidates and

Qualifications

• High school diploma or equivalent.
• Minimum of 5 years relevant experience, or equivalent combination of education and experience.
• Excellent communication skills.

Responsibilities

• Provide administrative support organizing and coordinating complex training grant activities, meetings and events.
• Prepare meeting summaries and ensure timely follow-up.
• Support KEYS recruitment activities and SABER internship processes including scheduling and note-taking.

Skills

MS Office

Excellent communication

Education

High school diploma or equivalent

Job description

Interested in supporting an innovative biomedical engineering training program and helping develop Arizona’s future research workforce? Join the National Institutes of Health-sponsored “Strengthening Arizona’s Biomedical Engineering Research Workforce” (SABER) program and play an important role in supporting faculty and staff with trainee recruitment, selection, lab matching, stipend coordination, training program activities, and reporting.

This position offers the opportunity to contribute to the successful administration of a research training program while working closely with faculty, staff, and trainees to support program activities and workforce development.

Visa sponsorship is not available for this position.

Outstanding U of A benefits includes health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please .

Duties & Responsibilities

• With the guidance of the faculty program directors, provide administrative support with organizing and coordinatingcomplex training grant activities, meetings, and program events, including agenda preparation, travel arrangements, and event logistics.
• Prioritize and follow up with meeting summaries to attendees to ensure timely workflow completion and alignment with departmental objectives.
• Provide administrative support for KEYS program recruitment activities during the academic year and for the Engineering cohort during the summer months, including preparing recruitment materials, scheduling outreach visits to dual-credit schools such as Introduction to Engineering Design courses, coordinating logistics for the Engineering cohort's activities, and assisting with scheduling and note-taking for SABER intern interviews.
• In consultation with the program directors, maintain and update a database of trainee information, including current and past accomplishments and activities, following established program guidelines.
• Serve as a primary point of contact for current and prospective trainees, applying knowledge of the training program requirements and addressing complex inquiries.
• Compose, edit, and review routine correspondence, presentation materials, and routine sponsor reports; assisting with complex administrative processes using extensive knowledge of university and sponsor guideline.

Knowledge, Skills, and Abilities (KSAs):

• Proficient with MS Office.
• Excellent communication skills.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• High school diploma or equivalent
• Minimum of 5 years relevant experience, or equivalent combination of education and experience.

Preferred Qualifications

FLSA Non-Exempt

Full Time/Part Time Part Time

Number of Hours Worked per Week 20

Job FTE 0.50

Work Calendar Fiscal

Job Category Organizational Administration

Benefits Eligible Yes - Full Benefits

Rate of Pay $20.33 - $25.41

Compensation Type hourly rate

Grade 5

Compensation Guidance The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.
The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator .

Career Stream and Level OC3

Job Family Administrative Support

Job Function Organizational Administration

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies 1

Target Hire Date 10/12/2026

Expected End Date

Contact Information for Candidates Mario Romero-Ortega
Department Head. Biomedical Engineering
[e-mail]

Open Date 9/22/2026

Open Until Filled Yes

Documents Needed to Apply Resume and Cover Letter

Notice of Availability of the Annual Security and Fire Safety Report

In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, procedures and programs.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at [e-mail].