Administrative Associate

Yale New Haven Health; Stratford (CT); On-site; USD 42,000 - 54,000; Full time

Job summary

Yale New Haven Health is seeking an administrative support professional to assist one or more individuals at the Department Head Level or Director. The role requires independence, accuracy, and strong organizational skills to meet the department's needs.

Responsibilities include calendar management, travel coordination, drafting correspondence, data compilation, and maintaining filing systems. Experience in customer service and strong communication are essential.

Qualifications

• High school diploma or GED required.
• 2-3 years' experience in administrative support or a combination of experience and Bachelor's degree.
• Strong MS Office skills including Word, Excel, and PowerPoint; internet research proficiency.

Responsibilities

• Phone coverage and calendar scheduling.
• Travel arrangements and drafting of correspondence.
• Compiling data and maintaining departmental records and filing systems.
• Assist in coordinating special events, meetings and training; support ongoing projects (about 30% of time).

Skills

Microsoft Office

Customer service

Communication skills

Education

High school diploma or GED

Business coursework preferred

Job description

Overview

To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values - integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day.

This role provides administrative support to one or more individuals, one of whom is at the Department Head Level or Director. Works independently and efficiently to meet the needs of the Department Head /Director and the department. EEO/AA/Disability/Veteran.

EEO/AA/Disability/Veteran

Responsibilities

• 1.Responsibilities include, but are not limited to, phone coverage, calendar scheduling, travel arrangements, drafting of correspondence, compiling data, and maintaining departmental record-keeping and filing systems.
• 2.Additional clerical functions covering a wide range of departmental operations.
• 3.Acts promptly to address concerns and triages requests and problems through the appropriate channels.
• 4.Assists in the coordination and implementation of special events, meetings and training. 30% of time spent in relation to ownership of ongoing projects supporting the department and special projects as assigned.

Qualifications

EDUCATION

(number of years and type required to perform the position duties): High school diploma or GED required. Some business course work at the college or technical level preferred.

EXPERIENCE

(number of years and type required to meet an acceptable level of performance): At least 2-3 years' experience functioning in an administrative support role or a combination of experience and Bachelor's degree.

SPECIAL SKILLS

Excellent computer skills including Microsoft Office suite (especially Word, Excel, and PowerPoint), and well versed in Internet research and navigation. Exceptional customer service skills High level communication and interpersonal skills

YNHHS Requisition ID

198146