Administrative Associate

Brown Edwards; Harrisonburg (VA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Medical benefits

Dental coverage

Vision coverage

401K with match

Paid time off

Dress for Your Day

Job summary

Brown Edwards in Harrisonburg, VA is seeking an Administrative Associate to support our busy office. You’ll manage communications, prepare documents, and assist with billing and client deliverables while maintaining accuracy and confidentiality.

Ideal candidates have 3+ years of administrative experience, strong Microsoft Office skills, and the ability to manage multiple priorities in a deadline-driven environment. We offer a comprehensive benefits package and a collaborative work culture.

Qualifications

• 3+ years of administrative experience in a professional services environment preferred.
• Strong verbal and written communication skills with solid grammar and punctuation.
• Proficiency with Microsoft Office; experience in document formatting and editing.
• Ability to manage multiple priorities under deadlines with accuracy.
• Professionalism, confidentiality, and a strong client-service orientation.

Responsibilities

• Provides administrative support and assists with workflow priorities and deadlines.
• Manages multi-line telephone system and routes calls; records messages.
• Prepares, formats, and edits documents using firm templates and standards.
• Assembles and delivers client deliverables, including tax returns and financial statements.
• Receives, sends correspondence, scans and files documents per firm practices.
• Maintains conference rooms, assists with Teams links and audiovisual setup.
• Assists with expense reports and basic billing support.
• Interacts with clients in a professional, service-oriented manner.
• Supports reception, mailroom, and visitor coverage as needed.
• Prepares daily cash receipts; participates in special projects as needed.

Skills

Administrative experience

Communication skills

Deadline management

Team collaboration

Professionalism

Attention to detail

Education

High School Diploma / GED

Bachelor's degree in Business Administration preferred

Tools

Microsoft Office

Adobe Acrobat

Job description

Description

A Top 100 Firm, Brown Edwards provides assurance, tax and business advisory services to a diverse clientele. With a firm-wide staff of approximately 450 professionals, our accounting firm is one of the largest independent CPA firms in the Virginia / West Virginia / Tennessee region. We support individuals and businesses ranging from small companies to large corporations. Our success is directly attributable to an unyielding commitment to excellence in every aspect of our work.

Description

A Top 100 Firm, Brown Edwards provides assurance, tax and business advisory services to a diverse clientele. With a firm-wide staff of approximately 450 professionals, our accounting firm is one of the largest independent CPA firms in the Virginia / West Virginia / Tennessee region. We support individuals and businesses ranging from small companies to large corporations. Our success is directly attributable to an unyielding commitment to excellence in every aspect of our work.

Core Values: Integrity : Community : Respect : Excellence : Transformative

We are seeking an Administrative Associate to join our team in Harrisonburg, VA!

What your day looks like:

Specific duties may include, but are not limited to:

• Provides administrative support and assists with workflow priorities and deadlines as directed by the Administrative Lead.


• Manages the office's multi-line telephone system; answers and routes calls, provides general information, and records accurate messages.


• Prepares, formats, and edits documents, including invoices, reports, memos, letters, and presentations, using Firm templates and style standards.


• Assembles, processes, and delivers client deliverables, including tax returns and financial statements.


• Receives and sends correspondence through mail, email, client portals, and fax; scans and maintains documents in accordance with Firm practices.


• Maintains conference room appearance, assists with Teams links, audiovisual readiness, and catering.


• Assists with expense report submissions and basic billing support as directed.


• Interacts with clients in person and by phone in a professional, service-oriented manner.


• Provides reception, phone, mailroom, and visitor support as needed to maintain appropriate office coverage.


• Prepares daily cash-receipt deposits in accordance with Firm procedures.


• Supports special projects and seasonal priorities; works additional hours as needed to meet deadlines.


• Reviews client deliverables or completeness, consistency, and adherence to Firm standards.


• Manages complex document preparation, formatting, proofing, assembly, and electronic filing activities with a high degree of accuracy and attention to detail.


• Other duties as assigned.

General duties may include, but are not limited to:

• Maintains Firm confidentiality.


• Follows Firm policies as outlined in the Employee Handbook.


• Develops an understanding of the Firm's vision, plan, and strategies and their role in achieving them.


• Works sufficient hours needed in order to complete assigned projects.

What you need for this role:

• High School Diploma, GED, or equivalent required; Bachelor's degree in Business Administration preferred.


• 3+ years of administrative experience in a professional services environment preferred.


• Intermediate to advanced proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint; experience with Adobe Acrobat preferred.


• Strong verbal and written communication skills, including solid grammar and punctuation.


• Ability to work in a deadline-driven environment and manage multiple priorities with attention to detail.


• Ability to work independently and collaboratively with professionals at all levels and support multiple supervisors.


• Professionalism, confidentiality, and a strong client-service orientation.


• Though largely a sedentary role, ability to bend, lift, or stand as necessary.

What you can expect from us:

• Full benefits package including: Medical, Dental, Vision, FSA and HSA options, STD/LTD, Firm-paid Life Insurance, and Supplemental Life, Critical Illness and Accident coverages.


• 401K Profit Sharing Plan with Pre-tax and Roth deferral options and employer match.


• Competitive compensation and annual merit considerations.


• Annual and engagement-based performance assessments.


• Firm-wide Peer Recognition and Rewards platform to support our culture of year-round positive feedback and communication.


• Flexible working options with generous PTO.


• “Dress for Your Day” policy.


• Whether you aspire to pass the CPA exam or pursue an additional designation, we offer educational support and Continuing Professional Education (CPE) programs to help you achieve your goals!


• Participation in professional and civic organizations is encouraged! Brown Edwards is proud to be deeply involved in many charitable organizations that give back to our communities. We even offer reimbursements for some membership dues.


• Collaborative work groups or “niches” provide opportunity to work closely with Partners and Directors, allowing you to learn, grow, and build your career.

Pay Range:

$20.00-$25.00 an hour

• Actual compensation will be determined based on relevant experience, credentials, demonstrated skills, performance, and business need.

Brown Edwards provides equal employment to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, transfer, leaves of absence, compensation and training.