Administrative Associate

Brown Edwards & Company; Harrisonburg (VA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Full benefits package

401K Profit Sharing

Flexible PTO

Dress for Your Day

CPA study support

Job summary

Brown Edwards, a Top 100 Firm, is seeking an Administrative Associate to join our Harrisonburg, VA office. This role provides dependable administrative support across firm service lines, handling documents, scheduling, client deliverables, and basic billing support with confidentiality and professionalism.

Ideal candidates have a high school diploma or GED (Bachelor's preferred), 3+ years in a professional services environment, strong MS Office skills, and excellent written and verbal

Qualifications

• 3+ years of administrative experience in a professional services environment.
• Proficiency with Microsoft Office including Word, Excel, Outlook, and PowerPoint.
• Strong verbal and written communication skills.
• Ability to work in a deadline-driven environment and manage multiple priorities.

Responsibilities

• Provides administrative support and assists with workflow priorities and deadlines as directed by the Administrative Lead.
• Manages the office's multi-line telephone system; answers and routes calls, provides general information, and records accurate messages.
• Prepares, formats, and edits documents, including invoices, reports, memos, letters, and presentations, using Firm templates and style standards.
• Assembles, processes, and delivers client deliverables, including tax returns and financial statements.
• Receives and sends correspondence through mail, email, client portals, and fax; scans and maintains documents in accordance with Firm practices.
• Maintains conference room appearance, assists with Teams links, audiovisual readiness, and catering.
• Assists with expense report submissions and basic billing support as directed.
• Interacts with clients in person and by phone in a professional, service-oriented manner.

Skills

MS Office

Communication

Deadline-driven

Teamwork

Education

High School Diploma or GED

Bachelor's degree preferred

Tools

Adobe Acrobat

Job description

A Top 100 Firm, Brown Edwards provides assurance, tax and business advisory services to a diverse clientele. With a firm-wide staff of approximately 450 professionals, our accounting firm is one of the largest independent CPA firms in the Virginia / West Virginia / Tennessee region. We support individuals and businesses ranging from small companies to large corporations. Our success is directly attributable to an unyielding commitment to excellence in every aspect of our work.

Core Values: Integrity : Community : Respect : Excellence : Transformative

We are seeking an Administrative Associate to join our team in Harrisonburg, VA!

An Administrative Associate provides dependable administrative support for the Firm's service lines. The role applies Firm systems, procedures, and policies to complete a variety of day-to-day tasks and projects with accuracy, professionalism, and confidentiality. Administrative Associates support multiple supervisors and teams and help keep documents, schedules, and client deliverables, including assembly and e-filing under supervision, moving on time.

What your day looks like:

Specific duties may include, but are not limited to:

• Provides administrative support and assists with workflow priorities and deadlines as directed by the Administrative Lead.
• Manages the office's multi-line telephone system; answers and routes calls, provides general information, and records accurate messages.
• Prepares, formats, and edits documents, including invoices, reports, memos, letters, and presentations, using Firm templates and style standards.
• Assembles, processes, and delivers client deliverables, including tax returns and financial statements.
• Receives and sends correspondence through mail, email, client portals, and fax; scans and maintainsdocuments in accordance with Firm practices.
• Maintains conference room appearance, assists with Teams links, audiovisual readiness, and catering.
• Assists with expense report submissions and basic billing support as directed.
• Interacts with clients in person and by phone in a professional, service-oriented manner.
• Provides reception, phone, mailroom, and visitor support as needed to maintain appropriate office coverage.
• Prepares daily cash-receipt deposits in accordance with Firm procedures.
• Supports special projects and seasonal priorities; works additional hours as needed to meet deadlines.
• Reviews client deliverables or completeness, consistency, and adherence to Firm standards.
• Manages complex document preparation, formatting, proofing, assembly, and electronic filing activities with a high degree of accuracy and attention to detail.
• Other duties as assigned.

General duties may include, but are not limited to:

• Maintains Firm confidentiality.
• Follows Firm policies as outlined in the Employee Handbook.
• Develops an understanding of the Firm's vision, plan, and strategies and their role in achieving them.
• Works sufficient hours needed in order to complete assigned projects.

What you need for this role:

High School Diploma, GED, or equivalent required; Bachelor's degree in Business Administration preferred.

• 3+ years of administrative experience in a professional services environment preferred.
• Intermediate to advanced proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint; experience with Adobe Acrobat preferred.
• Strong verbal and written communication skills, including solid grammar and punctuation.
• Ability to work in a deadline-driven environment and manage multiple priorities with attention to detail.
• Ability to work independently and collaboratively with professionals at all levels and support multiple supervisors.
• Professionalism, confidentiality, and a strong client-service orientation.
• Though largely a sedentary role, ability to bend, lift, or stand as necessary.

What you can expect from us:

• Full benefits package including: Medical, Dental, Vision, FSA and HSA options, STD/LTD, Firm-paid Life Insurance, and Supplemental Life, Critical Illness and Accident coverages.
• 401K Profit Sharing Plan with Pre-tax and Roth deferral options and employer match.
• Competitive compensation and annual merit considerations.
• Annual and engagement-based performance assessments.
• Firm-wide Peer Recognition and Rewards platform to support our culture of year-round positive feedback and communication.
• Flexible working options with generous PTO.
• Dress for Your Day policy.
• Whether you aspire to pass the CPA exam or pursue an additional designation, we offer educational support and Continuing Professional Education (CPE) programs to help you achieve your goals!
• Participation in professional and civic organizations is encouraged! Brown Edwards is proud to be deeply involved in many charitable organizations that give back to our communities. We even offer reimbursements for some membership dues.
• Collaborative work groups or “niches” provide opportunity to work closely with Partners and Directors, allowing you to learn, grow, and build your career.

Pay Range:

$20.00-$25.00 an hour

*Actual compensation will be determined based on relevant experience, credentials, demonstrated skills, performance, and business need.

Brown Edwards provides equal employment to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, transfer, leaves of absence, compensation and training.