Administrative Assistant

Anchor Community Services; Houston (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

Anchor Community Services in Houston, TX is seeking a dedicated Administrative Assistant to handle day-to-day office tasks and support staff and clients in a welcoming environment.

You will manage phones, greet visitors, schedule appointments, maintain calendars, and assist with records, reports, and meetings while upholding ACS's mission to provide accessible mental health services and compassionate support.

Qualifications

• Candidates should have strong leadership and administrative skills.
• Excellent phone etiquette and communication with clients.
• Experience with office software and records management preferred.

Responsibilities

• Handle day-to-day administrative tasks including phone calls and scheduling.
• Greet visitors and maintain calendars and records.
• Prepare documents, reports, and correspondence; support office logistics.
• Assist with executive tasks and confidential information handling.
• Ensure a professional, welcoming environment aligned with ACS’s mission.

Skills

Bilingual (preferred)

Leadership capabilities

Phone etiquette

Communication skills

Clerical skills

Tools

Microsoft Office

Google Workspace

Job description

Company Description

Anchor Community Services (ACS) is dedicated to empowering children, adolescents, and adults with the skills and resources to manage life’s challenges independently. The organization focuses on reducing stigma and misconceptions about mental health by promoting awareness, advocacy, and access to support. ACS encourages community involvement through donations, volunteering, internships, and advocacy to help individuals begin their healing or recovery journey. Team members contribute to improving access to services and supporting those who may be suffering in silence. Working at ACS means being part of a mission-driven organization committed to meaningful change in mental health care.

Role Description

The Administrative Assistant is a full-time, on-site role based in Houston, TX. This position is responsible for performing day-to-day administrative and clerical tasks, including managing phone calls, greeting visitors, scheduling appointments, and maintaining calendars. The role includes organizing and updating records, preparing documents and correspondence, and supporting office logistics such as supplies, meeting coordination, and filing systems. The Administrative Assistant may assist with executive-level administrative tasks, including preparing reports, coordinating meetings, and handling confidential information. This role works closely with staff and clients to ensure smooth office operations and a professional, welcoming environment aligned with ACS’s mission.

Qualifications

• Candidates, bilingual preferably, should possess strong Leadership Capabilities, Business Manager, Administrative Assistance and Executive Administrative Assistance skills for managing daily office operations and supporting leadership.
• Candidates should possess excellent Phone Etiquette and Communication skills to interact professionally with clients, visitors, and team members.
• Candidates should possess solid Clerical Skills, including filing, data entry, document preparation, and basic record management.
• Relevant skills such as proficiency with office software (e.g., Microsoft Office or Google Workspace), calendar management, and basic data management are beneficial.
• Additional qualifications such as prior experience in a nonprofit or mental/behavioral health setting, strong organizational abilities, attention to detail, and a commitment to inclusive, trauma-informed service are preferred.