Administrative Assistsant

Gosnaphop; Houston (TX); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k)

Job summary

Addison Group in Houston, TX is seeking a Sr. Administrative Assistant for a direct-hire, onsite role. You will manage office operations, vendor relationships, and travel logistics for domestic and international trips, while supporting executives and staff.

The ideal candidate has 5+ years in administrative roles, strong organizational and communication skills, and proficiency with Microsoft Office. Navan travel platform experience is a plus.

Qualifications

• 5+ years in an administrative, executive assistant, office administration, or workplace operations role
• Strong organization, time management, and ability to juggle priorities in a fast-paced setting
• Initiative, sound judgment, discretion with confidential matters, and attention to detail
• Strong communication skills for working with executives, employees, and vendors
• Problem-solving ability, including knowing when to elevate
• Proficiency in Microsoft Office

Responsibilities

• Office operations: Keep the kitchen, meeting rooms, shared spaces, and supplies organized and stocked; coordinate lunches, catering, and other workplace needs
• Vendors and facilities: Manage relationships with maintenance providers, building management, and other service partners
• Travel: Book domestic and international trips and help employees with visa and travel documentation
• Events and meetings: Coordinate internal meetings, employee events, special projects, and external conferences
• Support: Provide administrative help to executives and employees, handle invoices, expenses, and purchase records, and support onboarding
• Leadership and improvement: Help prioritize the local team's work, cover during absences or busy periods, and look for ways to streamline processes
• Ownership: Follow assignments through to completion with limited oversight

Skills

Organization

Time management

Discretion

Communication

Problem solving

Vendor relations

Tools

Navan

Microsoft Office

Job description

Position: Sr. Administrative Assistant

Location: Houston, TX (Onsite)

Employment Type: Direct Hire

Hours: M-F 8-5pm

Pay: $70,000.00-$80,000.00 / Annually DOE

Benefits: This position is eligible for medical, dental, vision, and 401(k).

Main responsibilities:

• Office operations: Keep the kitchen, meeting rooms, shared spaces, and supplies organized and stocked; coordinate lunches, catering, and other workplace needs.
• Vendors and facilities: Manage relationships with maintenance providers, building management, and other service partners.
• Travel: Book domestic and international trips and help employees with visa and travel documentation.
• Events and meetings: Coordinate internal meetings, employee events, special projects, and external conferences.
• Support: Provide administrative help to executives and employees, handle invoices, expenses, and purchase records, and support onboarding (workplace setup, office access).
• Leadership and improvement: Help prioritize the local team's work, cover during absences or busy periods, and look for ways to streamline processes.
• Ownership: Follow assignments through to completion with limited oversight.

Requirements:

• 5+ years in an administrative, executive assistant, office administration, or workplace operations role
• Strong organization, time management, and ability to juggle priorities in a fast-paced setting
• Initiative, sound judgment, discretion with confidential matters, and attention to detail
• Strong communication skills for working with executives, employees, and vendors
• Problem-solving ability, including knowing when to elevate
• Proficiency in Microsoft Office

Preferred or a plus:

• Experience as a lead administrative resource (supervisory experience is a bonus)
• Experience with Navan or similar travel and expense platforms
• Experience supporting a global or multinational organization

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.