Administrative Assistants / Office Support

Street Legal Industries, LLC.; Oak Ridge (TN); On-site; USD 39,000 - 44,000; Full time

Job summary

Street Legal Industries, LLC. seeks Administrative Assistants / Office Support to join our Oak Ridge, TN project. These positions are 100% on-site and report to the Program Manager under the Y-12 Field Office of the DOE/NNSA.

Responsibilities include answering calls, word processing, proofreading, document duplication, records management, and scheduling. Proficiency with MS PowerPoint, Word, Excel, and Visio is required. U.S. citizenship and a Q clearance are preferred.

Qualifications

• HS Diploma with more than 6 years of experience.
• Q Clearance preferred.
• U.S. citizenship is required due to government contract.

Responsibilities

• Answers incoming telephone calls and directs to the appropriate personnel or takes messages.
• Performs word processing, scanning, and faxing of correspondence while following security procedures for classified information.
• Proofreads all prepared documentation for spelling, grammar, punctuation and formatting errors.
• Provides document duplication services as required and maintains filing/archival logs.
• Maintains and archives records; collaborates with Records Manager for disposition and destruction per DOE orders.
• Schedules conferences, meetings, and room reservations using approved systems; processes visitor access requirements.
• Initiates maintenance requests for office equipment and coordinates with Federal personnel as needed.
• Prepares, receives, and stores classified documents in accordance with DOE orders.
• Develops presentation materials and reports using MS PowerPoint, Word, Excel, Visio; creates charts and calendars.
• Maintains calendars for meetings and program reviews; ensures availability of facilities and equipment.
• Provides general administrative support and coordinates travel documentation for Federal employees.

Skills

MS PowerPoint

Word

Excel

Visio

Education

HS Diploma

Tools

MS PowerPoint

Word

Excel

Visio

Job description

Administrative Assistants / Office Support provides supports the Department of Energy National Security Administration Y-12 Field Office (YFO) and reports to the Program Manager. These positions are 100% on-site.

Street Legal is currently seeking Administrative Assistants / Office Support to join our project in Oak Ridge, TN.

• Answers incoming telephone calls. Directs incoming calls to the appropriate personnel or takes messages, as appropriate.
• Performs word processing, scanning, and faxing services that involve processing classified and unclassified correspondence on computers or other automated equipment. All classified work shall be processed and handled according to approved security procedures.
• Proofreads all prepared documentation, correcting all spelling, grammatical, punctuation, and formatting errors.
• Provides document duplicating services as required.
• Serves as the records custodian for the area supported. The Contractor shall work with the YFO Records Manager to ensure proper archiving, inventory, disposition, and destruction of records. Shreds and recycles documents as required.
• Schedules conference rooms, appointments, and meetings as required using NNSA approved technologies, including processing visitor access requirements as applicable.
• Calls in maintenance on office equipment that has existing service contracts. For equipment not covered by existing service contract, contacts appropriate Federal personnel.
• Prepares, receives, and stores classified documents in accordance with DOE Orders and manuals.
• Maintains or provides input to correspondence logs and various data bases (e.g., eDOCS, TOPIC, or successor systems), that detail receipt or dispatch dates, suspense dates, identifying document characteristics, project management correspondence, training, file location, etc.
• Prepares presentation material, databases, and reports requiring expert skills in MS PowerPoint, WORD, Excel, Visio, and other current version of software used by the field offices to include bar, pie, text, or flow charts, calendars, etc.
• Maintains a calendar of planned meetings (e.g., telephone, videoconferencing), program reviews, etc., to ensure availability of facilities and equipment.
• Provides general administrative assistance as needed.
• Coordinates travel planning and documentation required for Federal employees through the current travel management systems.
• Maintains and distributes the Code of Federal Regulations as needed.
• Provides administrative support of the Management and Operating Contract documents as requested.

Minimum Qualifications Required

• HS Diploma with more than 6 years of experience
• Q Clearance preferred
• Documented work experience on resume that clearly supports all minimum qualifications and demonstrates the capability to successfully perform the tasks outlined in the SOW.
• Due to the nature of government contract requirements, U.S. citizenship is required.

Pay Rate:

$28 - $32 per hour

PCI Federal (PCIF) and its subsidiaries are an equal-opportunity employer. PCIF does not discriminate on the basis of age, sex, race, national origin, religion, marital status, sexual orientation or identity, Veterans or Disability status.

Preference may be extended to qualified Native American Indian candidates in accordance with applicable federal law.