Administrative Assistants / Office Support

Fortis Industries, Inc. DBA - LTS, Inc.; Oak Ridge (TN); On-site; USD 39,000 - 44,000; Full time

Job summary

PCI Federal (PCIF) in Oak Ridge, TN is seeking Administrative Assistants / Office Support to join a 100% on-site project for the Y-12 Field Office. The role involves answering phones, document processing, proofreading, records management, and coordinating travel and meetings with secure handling of classified materials.

Qualified candidates will have a HS diploma with 6+ years of experience and U.S. citizenship; Q clearance is preferred.

Qualifications

• HS Diploma with more than 6 years of experience.
• Q Clearance preferred.
• U.S. citizenship required due to government contract.
• Experience supporting administrative tasks in a government/regulatory environment.

Responsibilities

• Answers incoming telephone calls and directs to the appropriate personnel or takes messages.
• Performs word processing, scanning, and faxing of classified and unclassified documents following security procedures.
• Proofreads documents for spelling, grammar, punctuation, and formatting errors.
• Provides document duplicating services as required.
• Maintains/archives records and manages record disposition in coordination with Records Manager.

Skills

Telephone handling

MS PowerPoint

MS Word

Excel

Records management

Scheduling

Education

HS Diploma with more than 6 years experience

Tools

MS PowerPoint

WORD

Excel

Visio

Job description

Administrative Assistants / Office Support

Administrative Assistants / Office Support provides supports the Department of Energy National Security Administration Y-12 Field Office (YFO) and reports to the Program Manager. These positions are 100% on-site.

Street Legal is currently seeking Administrative Assistants / Office Support to join our project in Oak Ridge, TN.

• Answers incoming telephone calls. Directs incoming calls to the appropriate personnel or takes messages, as appropriate.
• Performs word processing, scanning, and faxing services that involve processing classified and unclassified correspondence on computers or other automated equipment. All classified work shall be processed and handled according to approved security procedures.
• Proofreads all prepared documentation, correcting all spelling, grammatical, punctuation, and formatting errors.
• Provides document duplicating services as required.
• Serves as the records custodian for the area supported. The Contractor shall work with the YFO Records Manager to ensure proper archiving, inventory, disposition, and destruction of records. Shreds and recycles documents as required.
• Schedules conference rooms, appointments, and meetings as required using NNSA approved technologies, including processing visitor access requirements as applicable.
• Calls in maintenance on office equipment that has existing service contracts. For equipment not covered by existing service contract, contacts appropriate Federal personnel.
• Prepares, receives, and stores classified documents in accordance with DOE Orders and manuals.
• Maintains or provides input to correspondence logs and various data bases (e.g., eDOCS, TOPIC, or successor systems), that detail receipt or dispatch dates, suspense dates, identifying document characteristics, project management correspondence, training, file location, etc.
• Prepares presentation material, databases, and reports requiring expert skills in MS PowerPoint, WORD, Excel, Visio, and other current version of software used by the field offices to include bar, pie, text, or flow charts, calendars, etc.
• Maintains a calendar of planned meetings (e.g., telephone, videoconferencing), program reviews, etc., to ensure availability of facilities and equipment.
• Provides general administrative assistance as needed.
• Coordinates travel planning and documentation required for Federal employees through the current travel management systems.
• Maintains and distributes the Code of Federal Regulations as needed.
• Provides administrative support of the Management and Operating Contract documents as requested.

Minimum Qualifications Required

• HS Diploma with more than 6 years of experience
• Q Clearance preferred
• Documented work experience on resume that clearly supports all minimum qualifications and demonstrates the capability to successfully perform the tasks outlined in the SOW.
• Due to the nature of government contract requirements, U.S. citizenship is required.

Pay Rate: $28 - $32 per hour

PCI Federal (PCIF) and its subsidiaries are an equal-opportunity employer. PCIF does not discriminate on the basis of age, sex, race, national origin, religion, marital status, sexual orientation or identity, Veterans or Disability status.

Preference may be extended to qualified Native American Indian candidates in accordance with applicable federal law.

Equal employment opportunity, including veterans and individuals with disabilities.

PI286983381