Administrative AssistantDispatcher

Biddle Trucking; Oak Creek (WI); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Company parties

Job summary

STOLLCO ENTERPRISES LLC in Oak Creek, WI is seeking an Administrative Assistant/Dispatcher to keep daily operations running smoothly and to coordinate dispatch activities with precision.

The role involves handling calls and emails, maintaining records, data entry, and supporting billing and logistics tasks in a fast-paced environment. A high school diploma is required, with dispatch or admin experience preferred.

Qualifications

• Prior experience in administrative, dispatching, or office coordination is preferred.
• Excellent verbal and written communication skills.
• Strong multitasking and organizational abilities with attention to detail.

Responsibilities

• Coordinate and manage dispatch scheduling, routing, and communication with field personnel
• Answer and direct incoming calls, emails, and inquiries in a professional and timely manner
• Maintain accurate records, logs, and documentation for dispatch and administrative operations
• Provide general administrative support including data entry, filing, and office organization
• Monitor job statuses and relay real-time updates between drivers, technicians, and management
• Assist with scheduling appointments, meetings, and coordinating daily workflows
• Support billing, invoicing, and other clerical tasks as needed

Skills

Multitasking

Organizational skills

Verbal and written communication

Microsoft Office

Education

High school diploma or equivalent

Tools

Dispatch software

Job description

Benefits:

• Company parties
• Health insurance
• Paid time off

About the Role:

STOLLCO ENTERPRISES LLC is looking for a motivated and organized Administrative Assistant/Dispatcher to join our team in Oak Creek, WI. This is a dynamic dual-role opportunity where you'll be the backbone of daily operations — keeping the office running smoothly while coordinating dispatch activities with precision and efficiency. If you thrive in a fast-paced environment and love staying one step ahead, we want to hear from you!

Responsibilities:

• Coordinate and manage dispatch scheduling, routing, and communication with field personnel
• Answer and direct incoming calls, emails, and inquiries in a professional and timely manner
• Maintain accurate records, logs, and documentation for dispatch and administrative operations
• Provide general administrative support including data entry, filing, and office organization
• Monitor job statuses and relay real-time updates between drivers, technicians, and management
• Assist with scheduling appointments, meetings, and coordinating daily workflows
• Support billing, invoicing, and other clerical tasks as needed

Requirements:

• Prior experience in an administrative, dispatching, or office coordination role preferred
• Strong multitasking and organizational skills with keen attention to detail
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and/or dispatch software
• Ability to remain calm, focused, and professional in a fast-paced environment
• Reliable, punctual, and a strong team player with a proactive attitude
• High school diploma or equivalent required; additional education or certifications a plus

About Us:

STOLLCO ENTERPRISES LLC is a trusted business serving the Oak Creek, WI area with a commitment to quality, reliability, and getting the job done right. Our team is built on a culture of hard work, mutual respect, and dedication to our customers and each other. We take pride in creating a supportive work environment where employees can grow and make a real impact every day.