Administrative Assistant - Winthrop Utilities District

Maine Water Environment Association; Maine; On-site; USD 42,000 - 54,000; Full time

Job summary

The Maine Water Environment Association is seeking an organized Accounting Clerk to join our administrative team. The role supports a broad range of accounting tasks, from billing and deposits to payroll and financial reporting, under the direction of the Office Manager.

Ideal candidates will have at least one year of public or utility accounting experience and proficiency with Excel, Word, and standard office software, enabling efficient multitasking and accurate record-keeping.

Qualifications

• At least one year experience in public or utility accounting.
• Experience with Excel, Word, and adding machine is also a must.
• Duties involve a broad background in accounting, office systems, and Microsoft Office.

Responsibilities

• Perform assigned accounting duties under supervision.
• Respond to customers’ in-person and telephone inquiries regarding billing and collections.
• Prepare bank deposits and deliver mail to post office.
• Prepare and maintain financial records including income statements, balance sheet, general ledger, and credit reports.
• Reconcile bank statements monthly and maintain liens and water shut-offs records.
• Process district payroll and related reports, and assist with annual reports and rate/bond documentation.
• Suggest improvements to office methods and procedures.

Tools

Excel

Word

Adding machine

Microsoft Office

Job description

Date Posted: July 29, 2026 | End Date: January 25, 2027

County: Kennebec County

Job Type: Water & Wastewater

Requirements

• Under the direction of the Office Manager, responsible for performing assigned accounting duties and responsibilities.
• Respond to customers’ in-person and telephone inquiries, requests, or complaints relative to billing, collection, etc. Respond as authorized, referring unresolved problems to Office Manager or Superintendent.
• Prepare bank deposits and deliver mail to post office.
• Apply the ability to follow directions and efficiently multitask.
• Perform diversified accounting functions to include the preparation and maintenance of the District’s financial records. Prepare the monthly income statements and balance records. Prepare the monthly income statements and balance sheet, general ledger, credit reports, and related records. Maintain programs on computer update and modify as required. Prepare and mail all billing for service rendered.
• Reconcile the bank statements monthly. Transfer funds to money market account. Maintain records for liens and water shut offs, and prepare necessary forms to perform same.
• Perform staff functions during periods of absence. Maintain vacation, sick leave and accident insurance claims. Prepare and process District payroll and prepare and maintain related reports and records.
• Preparation of various State and Federal reports, PUC reports, and assist in date compilation in support of rate increase requests, bond issues, and required documentation relative to District’s past and present financial status. Assist in preparation of annual report.
• Recommend new office methods and procedures.
• Perform related duties as assigned.

Basic Knowledge

Duties involve a broad background in accounting, office systems, office equipment, computer systems, billing programs, accounting programs, and efficient in Microsoft Office.

Experience

At least one year experience in public or utility accounting and/or related field of employment is necessary. Experience with Excel, Word, and adding machine is also a must.

Independent Action

Functions independently within broad scope of established District policies and procedures; refers to Office Manager only where clarification or exception to established policy may be required.