Administrative Assistant - West Oahu - $20

Express Employment International (US); Waipahu (HI); On-site; USD 23,000 - 32,000; Full time

Job summary

Express Employment Professionals in Waipio, Hawaii is seeking an organized Administrative Assistant to support the distribution operation. You will assist with office tasks, scheduling, timekeeping, reports, and communications to keep operations accurate and on track.

The ideal candidate communicates clearly, stays organized under shifting priorities, and can handle multiple demands in a busy office environment.

Qualifications

• Excellent typing skills.
• Strong spoken and written English communication skills.
• Knowledge of computer software, databases, and word processing programs.
• Ability to work independently and as part of a team.
• Ability to operate standard office equipment, including a copier, fax machine, scanner, and multiline telephone system.
• Strong attention to detail and organizational skills.
• Ability to manage multiple demands, work under time pressure, and meet deadlines.
• Ability to read and understand instructions.
• Consistent accuracy and thoroughness.

Responsibilities

• Provide general administrative and office support.
• Answer telephone calls, take and route messages, and support email communications.
• Process interoffice mail and maintain office supplies and materials.
• Coordinate meetings, calendars, and travel arrangements.
• Complete photocopying, scanning, faxing, and other general office tasks.
• Type and distribute approved correspondence, reports, memoranda, and projects from notes or drafts.
• Record, transcribe, and distribute meeting minutes within required time frames.
• Prepare presentations, special reports, spreadsheets, letters, memoranda, and routine correspondence.
• Maintain employee and human resources documents in coordination with the appropriate human resources and payroll departments.
• Schedule applicants and assist with processing applicant and new hire documents.
• Enter employee schedules into the company timekeeping and payroll system.
• Review timecards for accuracy and help ensure they are processed correctly.
• Complete other duties as assigned.

Skills

Typing

English communication

Computer skills

Teamwork

Office equipment

Attention to detail

Multitasking

Reading comprehension

Accuracy

Job description

Administrative Assistant

Location: Waipio, Hawaii

Pay: $20/hr

Schedule: Monday- Friday

About the Opportunity

Express Employment Professionals is hiring an organized and detail-oriented Administrative Assistant for an established distribution operation in Waipio. This position supports department leadership and helps keep office operations, employee documentation, scheduling, timekeeping, reports, and communications accurate and on track.

The ideal candidate communicates clearly, stays organized when priorities shift, and can manage multiple demands while meeting deadlines in an active office environment.

Key Responsibilities

• Provide general administrative and office support.

• Answer telephone calls, take and route messages, and support email communications.

• Process interoffice mail and maintain office supplies and materials.

• Coordinate meetings, calendars, and travel arrangements.

• Complete photocopying, scanning, faxing, and other general office tasks.

• Type and distribute approved correspondence, reports, memoranda, and projects from notes or drafts.

• Record, transcribe, and distribute meeting minutes within required time frames.

• Prepare presentations, special reports, spreadsheets, letters, memoranda, and routine correspondence.

• Maintain employee and human resources documents in coordination with the appropriate human resources and payroll departments.

• Schedule applicants and assist with processing applicant and new hire documents.

• Enter employee schedules into the company timekeeping and payroll system.

• Review timecards for accuracy and help ensure they are processed correctly.

• Complete other duties as assigned.

Required Skills and Qualifications

• Excellent typing skills.

• Strong spoken and written English communication skills.

• Knowledge of computer software, databases, and word processing programs.

• Ability to work independently and as part of a team.

• Ability to operate standard office equipment, including a copier, fax machine, scanner, and multiline telephone system.

• Strong attention to detail and organizational skills.

• Ability to manage multiple demands, work under time pressure, and meet deadlines.

• Ability to read and understand instructions.

• Consistent accuracy and thoroughness.

Why Work with Express Employment Professionals?

Express Employment Professionals connects qualified job seekers with employment opportunities throughout Hawaii. There is never a fee to applicants for our services.