Administrative Assistant (Waretown, NJ)

Evolving Solution Services; Ocean Township (NJ); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

401(k)

Employee discounts

Job summary

Garden State Laboratories, Inc. is seeking a full-time Administrative Assistant to support Jersey Shore Lab operations in Waretown, NJ.

This role coordinates administrative tasks, handles sample documentation, reviews data for accuracy, and ensures regulatory compliance to support the technical staff. The ideal candidate will have a scientific background and experience with NJDEP regulations, with proficiency in Microsoft Office and LIMS.

Qualifications

• Associate’s or Bachelor’s Degree in a scientific discipline is required.
• Minimum 1–2 years of experience in the environmental field or an environmental laboratory environment preferred.
• Direct experience with NJDEP regulations, reporting formats, or compliance standards is strongly preferred.
• Prior experience with environmental data review or LIMS is highly desirable.

Responsibilities

• Manage administrative workflows, client communications, and front-office correspondence for the laboratory.
• Perform initial data review of analytical reports and chain-of-custody documentation for accuracy and completeness.
• Coordinate sample intake records, client reporting, and administrative filings in accordance with NJDEP guidelines.
• Maintain organized physical and digital records to support state compliance audits and internal quality control checks.
• Communicate with the NJDEP and clients regarding project documentation and reporting statuses.
• Assist supervisors with scheduling, supply ordering, and tracking project turnaround times.
• Prepare routine administrative reports and data entry tasks using LIMS and office software.
• Maintain a clean, professional, and compliant office space in accordance with health and safety guidelines.
• Other administrative duties as assigned by management to support operational needs.

Skills

Attention to detail

Organizational skills

Communication skills

Microsoft Office

Education

Associate’s or Bachelor’s Degree in a scientific discipline

Tools

LIMS

Databases

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant (Waretown, NJ)

FT30 Ocean Township, NJ, US

5 days ago Requisition ID: 1045

Salary Range: $24.00 To $28.00 Hourly

Job Summary

Garden State Laboratories, Inc. is seeking a full-time Administrative Assistant to join our team at our Jersey Shore Lab in Waretown, New Jersey. This role supports daily laboratory operations by coordinating administrative functions, handling sample documentation, performing data review, and ensuring compliance with regulatory standards. The ideal candidate brings a background in the environmental field and a foundational understanding of science to support our technical staff and maintain high standards of quality assurance.

Responsibilities

• Manage administrative workflows, client communications, and front-office correspondence for the laboratory.
• Perform initial data review of analytical reports and chain-of-custody documentation for accuracy and completeness.
• Coordinate sample intake records, client reporting, and administrative filings in accordance with NJDEP guidelines.
• Maintain organized physical and digital records to support state compliance audits and internal quality control checks.
• Communicate with the New Jersey Department of Environmental Protection (NJDEP) and clients regarding project documentation and reporting statuses.
• Assist supervisors with scheduling, supply ordering, and tracking project turnaround times (TATs).
• Prepare routine administrative reports and data entry tasks using laboratory information management systems and office software.
• Maintain a clean, professional, and compliant office space in accordance with company health and safety guidelines.
• Other administrative duties as assigned by management to support operational needs.

Experience & Education Requirements

• Associate’s or Bachelor’s Degree in a scientific discipline (e.g., Environmental Science, Biology, Chemistry) required.
• Minimum 1–2 years of experience in the environmental field or an environmental laboratory environment.
• Direct experience working with NJDEP regulations, reporting formats, or compliance standards strongly preferred.
• Prior experience with environmental data review or laboratory information management systems (LIMS) is highly desirable.

Job Skills

• Strong familiarity with NJDEP environmental regulations and documentation processes.
• Proficiency in technical data review and attention to detail.
• Excellent computer skills: Microsoft Office (Excel, Word, Outlook) and databases.
• Strong written and verbal communication skills.
• Exceptional organizational and multitasking capabilities in a fast-paced setting.

Benefits for this position include paid time off; paid holidays; medical, dental, vision, disability and life insurance; 401(k) and employee discounts.