M&B-2026-4H ADA Specialist (Hourly)

State of New Jersey; New Jersey; On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Earned Sick Time

Defined Contribution Retirement Plan

Job summary

The State of New Jersey is seeking an experienced administrative support professional to assist the NJDEP Human Resources in workplace accommodations, labor relations, and disciplinary processes. You will coordinate interactive process meetings, document case files, and prepare reports and letters with strict confidentiality.

Key responsibilities include supporting performance and conduct matters, coordinating with Facilities, and assisting with union requests.

Qualifications

• Five (5) years of professional experience in a business or government agency providing administrative support services and/or coordinating work activities.
• Possession of a Bachelor's degree from an accredited college or university; and one (1) year of the above-mentioned professional experience.
• All U.S. degrees and transcripts must be from an accredited college or university. All foreign degrees and transcripts must be evaluated for accreditation by a recognized evaluation service by the closing date of this posting.

Responsibilities

• Provide administrative support to NJDEP HR in areas of workplace accommodations, workplace violence prevention, labor relations, and employee corrective actions.
• Coordinate and participate in interactive process meetings and workplace violence investigatory meetings; gather and document pertinent information; maintain confidential case files and electronic tracking records; and prepare investigative reports and related correspondence.
• Assist with union release requests and information inquiries; coordinate equipment needs with Facilities; support program management with employee performance and conduct matters.

Job description

Open to:

General Public

Work Week:

25-35 hours per week (Up to 900 hours maximum per fiscal year)

Salary:

$25.00 - $30.00 per hour (Commensurate with experience and qualifications)

Opening Date:

9/10/2026

Closing Date:

10/1/2026

Existing Vacancies:

1

Program/Location

Department of Environmental Protection
Division of Human Resource Operations
Office of Labor Relations
440 East State Street
Trenton, NJ 08625

Scope of Eligibility

Open to applicants who meet the requirements below.

Description

Assists the head of a Bureau or Service in a state department, institution, or agency by performing and coordinating administrative support services: does other related work.

Specific to the Position

Provide support to NJDEP Human Resources in the areas of workplace accommodations, workplace violence prevention, labor relations, and employee corrective and disciplinary actions. Coordinate and participate in interactive process meetings and workplace violence investigatory meetings; gather and document pertinent information; maintain confidential case files and electronic tracking records; and prepare investigative reports, determination letters, outcome letters, and other related correspondence. Consult with program management regarding accommodation requests and coordinate equipment needs with Facilities. Assist with union release requests and information inquiries, including providing WDEA information to union representatives as needed. Support program management with employee performance and conduct matters by coordinating meetings, hearings, interviews and assisting with the preparation of Records of Counseling, Written Warnings, and other corrective and disciplinary documents. Strong organizational skills, attention to detail, professional communication, note-taking, and the ability to handle confidential information are essential. Proficiency with Microsoft Office applications and electronic tracking systems is preferred. This position offers the opportunity to support NJDEP employees and management while contributing to effective workplace accommodation, employee relations, labor relations, and workplace violence prevention processes.

Requirements

Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience.

Five (5) years of professional experience in a business or government agency providing administrative support services and/or coordinating work activities.

OR

Possession of a Bachelor's degree from an accredited college or university; and one (1) year of the above-mentioned professional experience.

NOTE: "Professional experience" refers to work that is analytical, evaluative, and interpretive; requires a range of basic knowledge of the profession's concepts and practices; and is performed with the authority to act and make accurate and informed decisions.

NOTE: All U.S. degrees and transcripts must be from an accredited college or university. All foreign degrees and transcripts must be evaluated for accreditation by a recognized evaluation service by the closing date of this posting. Failure to provide documentation may result in ineligibility.

License

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

Employee Benefits

• Earned Sick Time*
• Enrollment in Defined Contribution Retirement Plan upon meeting minimum earnings threshold

*Earn one hour of earned sick leave for every 30 hours you work

SAME Applicants

If you are applying under the NJ SAME program, your supporting documents (Schedule A or B letter) must be submitted along with your resume by the closing date indicated above. For more information on the SAME program, please visit SAME Program , email [e-mail] , or call Civil Service Commission at [phone] and select Option #3.

Veteran's Preference

To qualify for New Jersey Veteran's Preference/status, you must establish Veteran's Preference through the Department of Military and Veteran's Affairs. Please submit proof of your Veteran's Preference along with your resume as indicated. For more information, please visit https://www.nj.gov/military/veterans/services/civil-service-preference/

Residency

All persons newly hired on or after September 1, 2011, have one year from the date of employment to establish, and then maintain principal residence in the State of New Jersey subject to the provisions of N.J.S.A. 52:14-7 (L.2011, Chapter 70), also known as the "New Jersey First Act".

Authorization to Work

Selected candidates must be authorized to work in the United States per the Department of Homeland Security, United States Citizenship, and Immigration Services regulations. NOTE: The State of New Jersey does not provide sponsorship for citizenship to the United States.

Equal Opportunity Employment

The State of New Jersey seeks to increase the richness and diversity of its workforce, and in doing so, become the employer of choice for all people seeking to work in State Government. To evaluate the effectiveness of our efforts to attract and employ a diverse workforce, applicants are asked to voluntarily answer a few brief questions on the NJ Affiant Information Form. All information is considered confidential and will be filed separately with the agency's affirmative action officer. This information will not be part of your application for employment and will not be considered in any hiring decision.

The New Jersey Department of Environmental Protection is an Equal Opportunity Employer and is committed to inclusive hiring and a diverse workforce. Accommodations under ADA will be provided upon request.