Administrative Assistant - Environmental Laboratory (Waretown, NJ)

Accreditation Council for Graduate Medical Education; Waretown (NJ); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k)

Paid holidays

Paid time off

Job summary

Garden State Laboratories, Inc. is seeking a full-time Administrative Assistant to join our Jersey Shore Lab in Waretown, New Jersey.

The role supports daily laboratory operations by coordinating administrative functions, handling sample documentation, performing data review, and ensuring regulatory compliance. A background in the environmental field and a foundation in science are valued to assist our technical staff.

Qualifications

• Associate’s or Bachelor’s Degree in a scientific discipline.
• 1–2 years of environmental field or environmental lab experience preferred.
• Direct NJDEP regulations experience preferred.
• Experience with LIMS is highly desirable.

Responsibilities

• Manage administrative workflows, client communications, and front-office correspondence for the laboratory.
• Perform initial data review of analytical reports and chain-of-custody documentation for accuracy.
• Coordinate sample intake records, client reporting, and administrative filings per NJDEP guidelines.
• Maintain organized records for state compliance audits and quality control.
• Communicate with NJDEP and clients regarding documentation and reporting statuses.
• Support scheduling, supply ordering, and tracking project turn-around times.

Job description

Administrative Assistant - Environmental Laboratory (Waretown, NJ)

Garden State Laboratories, Inc.

Compensation: $24.00 – $28.00/ hourly

Employment Type: Full-time (30-hour)

Experience Level: Mid-level

Job Summary

Garden State Laboratories, Inc. is seeking a full-time Administrative Assistant to join our team at our Jersey Shore Lab in Waretown, New Jersey. This role supports daily laboratory operations by coordinating administrative functions, handling sample documentation, performing data review, and ensuring compliance with regulatory standards. The ideal candidate brings a background in the environmental field and a foundational understanding of science to support our technical staff and maintain high standards of quality assurance.

Responsibilities

• Manage administrative workflows, client communications, and front-office correspondence for the laboratory.
• Perform initial data review of analytical reports and chain-of-custody documentation for accuracy and completeness.
• Coordinate sample intake records, client reporting, and administrative filings in accordance with NJDEP guidelines.
• Maintain organized physical and digital records to support state compliance audits and internal quality control checks.
• Communicate with the New Jersey Department of Environmental Protection (NJDEP) and clients regarding project documentation and reporting statuses.
• Assist supervisors with scheduling, supply ordering, and tracking project turn-around times (TATs).
• Prepare routine administrative reports and data entry tasks using laboratory information management systems and office software.
• Maintain a clean, professional, and compliant office space in accordance with company health and safety guidelines.
• Other administrative duties as assigned by management to support operational needs.

Experience & Education Requirements

• Associate’s or Bachelor’s Degree in a scientific discipline (e.g., Environmental Science, Biology, Chemistry) required.
• Minimum 1–2 years of experience in the environmental field or an environmental laboratory environment.
• Direct experience working with NJDEP regulations, reporting formats, or compliance standards strongly preferred.
• Prior experience with environmental data review or laboratory information management systems (LIMS) is highly desirable.

Job Skills

• Strong familiarity with NJDEP environmental regulations and documentation processes.
• Proficiency in technical data review and attention to detail.
• Excellent computer skills: Microsoft Office (Excel, Word, Outlook) and databases.
• Strong written and verbal communication skills.
• Exceptional organizational and multitasking capabilities in a fast-paced setting.

Pay Rate & Benefits

• Salary Range: $24.00 – $28.00 per hour
• Benefits: Medical, dental, and vision insurance; disability insurance; life insurance; 401(k); paid holidays; and paid time off.

About Garden State Laboratories, Inc.

At Garden State Laboratories, Inc., we contribute to the protection of public health and safety. We have been a leader in environmental testing for more than 80 years. Our certified laboratories are in Union and Ocean counties, New Jersey, and are equipped for microbiology and chemistry testing of drinking water, private wells, recreational bathing water, wastewater, and solid/hazardous wastes for all of New Jersey.

WHY JOIN US?

At Garden State Laboratories, caring about the well-being of our employees, sustainability, and growth is what our family-owned business stands by. Garden State Laboratories, Inc. is a great place to work; employees join our team, and they stay. We are committed to providing an atmosphere of development and training for our employees. We offer competitive wages and benefits, including medical, dental, and vision options, disability insurance, life insurance, 401(k), paid holidays, and paid time off. Here at Garden State Laboratories, Inc., our culture is family, and we promote a diversified and inclusive work environment. If you are interested in an environmental services career, this is an opportunity you should consider.