Administrative Assistant Volunteer Services

University Hospitals; Cleveland (OH); On-site; USD 40,000 - 50,000; Full time

Job summary

University Hospitals in Cleveland seeks an administrative support professional to assist department leaders and staff with daily operations, scheduling, and communications. You will prepare documents, reports, and presentations, coordinate projects, and serve as a liaison to advance department goals while maintaining PHI safety.

This role emphasizes accuracy, timely deliverables, and adherence to UH policies and PHI handling guidelines.

Qualifications

• Administrative support and coordination responsibilities.
• Experience handling PHI and HIPAA compliance is preferred.
• Strong organizational and communication skills.

Responsibilities

• Effective meeting scheduling and management including calendar and time management.
• Organization of meeting materials, agendas, minutes, and other materials.
• Assisting with telephone, correspondence, and other communications.
• Preparing documents, reports, and presentations as requested in a timely, professional, and accurate manner.
• Coordinates operational and special projects with internal and external customers
• Serves as a liaison to the department while providing administrative support for department initiatives to achieve department goals and increase efficiency

Job description

A Brief Overview

Provides direct administrative and operational support to daily work of department leaders and staff.

What You Will Do

• Effective meeting scheduling and management including calendar and time management.
• Organization of meeting materials, agendas, minutes, and other materials.
• Assisting with telephone, correspondence, and other communications.
• Preparing documents, reports, and presentations as requested in a timely, professional, and accurate manner.
• Coordinates operational and special projects with internal and external customers
• Serves as a liaison to the department while providing administrative support for department initiatives to achieve department goals and increase efficiency

Additional Responsibilities

• Performs other duties as assigned.
• Complies with all policies and standards.
• For specific duties and responsibilities, refer to documentation provided by the department during orientation.
• Must abide by all requirements to safely and securely maintain Protected Health Information (PHI) for our patients. Annual training, the UH Code of Conduct and UH policies and procedures are in place to address appropriate use of PHI in the workplace.