Administrative Assistant (Utility/Billing)- OnSite

YOH Services LLC; Pacific Grove (CA); On-site; USD 60,000 - 66,000; Full time

Benefits offered by this job

Medical, Prescription, Dental & Vision

Health Savings Account

Life & Disability Insurance

401K Retirement Savings Plan

Direct Deposit & weekly epayroll

Referral Bonus Programs

Certification and training

Job summary

YOH Services LLC is seeking an Administrative Assistant (Utility/Billing) for a 6-month contract in Pacific Grove, CA. The role requires 3+ years of admin support and strong MS Office skills, with a max rate of $30/hr for a 40-hour workweek, Monday–Friday.

OnSite client duties include invoice processing, document management, and operations coordination. The position requires US work authorization; OPT is not supported.

Qualifications

• 3+ years of administrative or secretarial experience.
• Strong Microsoft Office skills and document management.
• Invoice processing and coordination of operational activities.

Responsibilities

• Prepare, process, record and file operation documents including timecards, work orders, contracts, service orders, purchase orders, and monthly operating reports.
• Monitor expenditures and prepare miscellaneous invoices; review and process Operations employees P-Card purchases and maintain records.
• Provide back up support to executive assistants; purchase office supplies and general materials.
• Coordinate routine activities and communications.
• Assist with pre-post meeting arrangements and travel reservations.
• Assist with various administrative or clerical details as required; assist with investigation of insurance claims.

Skills

Microsoft Office

Document management

Invoice processing

Operational coordination

Education

HS Diploma or GED

Tools

SAP

Job description

Yoh has an immediate, 6 month contract opportunity, as a Administrative Assistant (Utility/Billing) within the Utilities industry to join our client, OnSite, to report to their office in Pacific Grove, CA

• $30/hr. max hourly rate
• 40 hours a week, Monday-Friday, 7:30AM-4PM
• 3+ years of administrative support experience with strong Microsoft Office skills, document management, invoice processing, and coordination of operational activities required

Candidates must be authorized to work in the United States without the need for employer sponsorship. Due to the client-site nature of this role, we are unable to support OPT or STEM OPT employment, including completion of Form I-983

What You Will Be Doing

• Prepare, process, record and file operation documents including, but not limited to, timecards, work orders, contracts, service orders, purchase orders, records and monthly operating reports. Monitor expenditures and prepare miscellaneous invoices.
• Review and process Operations employees P-Card purchases and maintain accurate records. Prepare general correspondence and spreadsheets. Establish and maintain files and records. Process mail and answer phones.
• Provide back up support to executive assistants. Purchase office supplies and general materials.
• Coordinate routine activities and communications.
• Assist with pre-post meeting arrangements.
• Make travel arrangements and reservations as assigned.
• Assist with various administrative or clerical details as required.
• Assist with investigation of insurance claims.

Who You Are

• HS Diploma or GED required
• 3+ years' experience administrative or secretarial experience, and performance of duties at a responsible level. Formal administrative or secretarial training or degree in Administrative / Office Technology field desired
• Ability to work under general supervision and to exercise routine procedures.
• Strong administrative and computer skills.
• Proficient in Microsoft Office Suite.
• Coordination and organization skills.
• Broad knowledge or ability to learn company operations, policies, and procedures.
• Strong interpersonal and communication skills (i.e., initiative, judgment, discretion, and confidential information).
• Advanced and thorough processing skills.
• Ability to handle sensitive and confidential information.
• Familiarity with database technology and knowledge of SAP operating system highly desirable

Experience within Operations Support, Utilities, Public Works or related field will be looked at before all others

Estimated Min Rate: $30.00

Estimated Max Rate: $30.00

What's In It for You?

• Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week)
• Health Savings Account (HSA) (for employees working 20+ hours per week)
• Life & Disability Insurance (for employees working 20+ hours per week)
• MetLife Voluntary Benefits
• Employee Assistance Program (EAP)
• 401K Retirement Savings Plan
• Direct Deposit & weekly epayroll
• Referral Bonus Programs
• Certification and training opportunities

Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply.

Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Visit https://www.yoh.com/applicants-with-disabilities to contact us if you are an individual with a disability and require accommodation in the application process.

For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

By applying and submitting your resume, you authorize Yoh to review and reformat your resume to meet Yoh's hiring clients' preferences. To learn more about Yoh's privacy practices, please see our Candidate Privacy Notice: https://www.yoh.com/privacy-notice

Stay Safe During Your Job Search

Fraudulent recruiting communications have become increasingly common. Emails from Yoh recruiters will only come from an @yoh.com email address. Yoh will never ask candidates to pay fees, purchase equipment, send gift cards, or transfer funds as part of the recruiting or hiring process. If you receive a communication that appears suspicious or requests payment, contact Yoh directly before responding or sharing personal information.