Administrative Assistant - Tribunal Department

Catholiccm; Los Angeles, Northern (CA, KY); Hybrid; USD 33,062 - 39,950; Full time

Benefits offered by this job

Mental Health Services (Employee Assis

Pension Plan

403B Plan

Vacation & Sick Time - Prorated

Paid Holidays

Great Work Perks (Amusement Parks, Car

Transit Subsidy

Job summary

The Administrative Assistant - Tribunal Department in Los Angeles supports the archdiocesan judicial teams in adjudication of marriage nullity trials. The role handles correspondence, calendaring, records, and client inquiries, working under the Roman Catholic Church framework.

Requirements include active faith participation, two years of secretarial training and experience, and ability to type 60 wpm. Bilingual English/Spanish communication and strict confidentiality are essential.

Qualifications

• Active Roman Catholic faith member.
• Two years secretarial training and experience.
• Familiarity with Canon Law may be required.

Responsibilities

• Types and prepares correspondence, memo, reports, etc.
• Inputs case information on computer terminal.
• Sets up and confirms appointments between Judges/Paralegals and petitioners, respondents, and witnesses.
• Opens, sorts, and distributes mail.
• Handles telephone inquiries from petitioners, respondents, and parish ministers.
• Obtains special consent before the Tribunal assumes legal competence when required.
• Sends testimony requests and tracks deadlines for second letters.
• May perform research work.
• Maintains and organizes files.
• Provides backup support to clerical staff.
• Proofreads documents for accuracy.
• Receives and directs visitors.
• Performs related duties as required.

Skills

Public contact

Organizational planning

Telephone communication

Bilingual English/Spanish

Type 60 wpm

Education

Two years secretarial training

Two years secretarial experience

Job description

Administrative Assistant - Tribunal Department

#XQC-456

Job Description

Status: Non-Exempt, Full-Time

POSITION SUMMARY

To perform a variety of duties in support of one or two judicial teams in the adjudication of formal trials of marriage nullity.

ESSENTIAL FUNCTIONS

Because all Archdiocesan employees represent the Roman Catholic Church, they are expected to conduct themselves according to the goals and mission of the Church in performing their work.

• Types and prepares correspondence, memo, reports, etc.
• Inputs case information on computer terminal.
• Assists in setting up and confirming appointments between the Judge( s) or Paralegal(s) and petitioners, respondents, and witnesses as directed.
• Opens, sorts, and distributes mail.
• Handle telephone inquiries from petitioners, respondents, and submitting parish ministers regarding the status of cases.
• When required, obtains special consent before the Tribunal assumes legal competence.
• Sends request for testimony from respondent and witnesses and tracks the deadlines for second request letters, if need be.
• May perform research work.
• Maintains files, including set-up, updates, and organization.
• Provides backup support to other clerical employees.
• Proofreads correspondence and other documents for accuracy.
• Receives and directs visitors.
• Performs related duties as required.

Requirements

MINIMUM QUALIFICATIONS

Education and Experience

Any combination of education and experience likely to provide the required knowledge, skills, and abilities, typically:

• Active member of a Roman Catholic faith community.
• Two years secretarial training.
• Two years of secretarial experience.
• May require familiarity with Canon Law.

Knowledge, Skills, and Abilities

Knowledge of:

• Archdiocesan and Church policies, procedures, and organization.
• Simple record keeping methods and procedures.
• Modem office methods and procedures.

Skill in:

• Public contact.
• Short-range organizational planning.
• Telephone communication.

Ability to:

• Coordinate and delegate various activities with efficiency.
• Communicate fluently in oral and written form in English and Spanish to include usage, grammar, spelling, and punctuation.
• Become familiar with basic canonical terminology used in marriage cases.
• Display sensitivity to various situations and needs.
• Communicate effectively in written and oral form.
• Develop and maintain effective working relationships.
• Work independently with initiative and little or no supervision.
• Type 60 wpm in order to meet the requirements of the position.
• Maintain absolute confidentiality.

Physical and Environmental Requirements

• Occasionally lift up to 20 pounds.
• Sit for sustained periods of time on a daily basis.
• Perform tasks requiring intermittent bending, stooping, and walking.
• Sustain frequent movement of the fingers, wrists, hands, and arms.

Our Benefits include:

• Mental Health Services (Employee Assistance Program)
• Pension Plan
• 403B Plan
• Vacation & Sick Time - Prorated
• Paid Holidays
• *Great Work Perks (Amusement Parks, Car Rentals & Hotel, Restaurant, and Shopping discounts)
• Transit Subsidy

Location(s)

4311 Wilshire Blvd., LOS ANGELES , California 90011 , United States

Open Positions

1

Salary Range

$24.37 - $29.22

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Employment decisionswill not be made on the basis of race, color, national origin, ancestry,physical disability, mental disability, medical condition, geneticinformation,marital status, sex, age, pregnancy, military or veteranstatus, or political affiliation. However, the archdiocese reserves the rightto make employment decisions based on principles of Catholic moral teaching,religious preferences, and other religious needs, criteria, andpoliciesand, in maintaining this equal employment policy, thearchdiocese does not waive any legalexceptions or exemptions thatmay apply to it as a religious nonprofit organization.

These policies applyto hiring, promotion, transfer, and termination. The archdiocese has the rightto be the sole judge of merit, competence, and qualifications, and can favorCatholic applicants and current employees in all employment decisions. Every effortis made to hire staff into positions that will use their abilities mosteffectively and meet archdiocesan needs. Under no circumstances will anapplicant be hired, or a staff member be retained if he or she has beenconvicted of a crime of moral turpitude.

Job-relatedcriteria are used in making employment selection decisions. Selection criteriaare based on the specific applicant’s job skills relative to the essentialfunctions of the job and the minimum qualifications and responsibilities of thejob vacancy for which the applicant has applied. All staff are expected tofulfill the essential functions of the job with or without reasonableaccommodation for any disabilities or medical condition they may have.

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