ADMINISTRATIVE ASSISTANT - TRI-RIVER

Mesa County, CO

United States

On-site

USD 28,000 - 32,000

Full time

5 days ago

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Benefits offered by this job

Medical

Dental

Vision

Retirement

Paid Sick and Vacation Leave

Life insurance

Long term disability

Job summary

Mesa County is seeking an Administrative Assistant for the Tri-River area to perform clerical and administrative work in Grand Junction, CO. The role includes answering phones, greeting the public, assisting with paperwork, and supporting Extension Specialists in Mesa County and the Tri-River Area.

This full-time, in-office position runs 8-5, Monday–Friday, with occasional evenings/weekends based on program needs. Benefits include medical, dental, vision, retirement, and paid leave.

Qualifications

High school diploma or GED required.
Strong written communication skills demonstrated in application materials.
Attention to detail with accurate data entry is required.
Office management includes maintaining inventory, equipment, and anticipating office needs.
Financial math and cash handling skills required.
Experience with CSU Extension and 4-H programs preferred.

Responsibilities

Answer telephones and direct callers to resources.
Assist walk-in clients with paperwork and direct to resources.
Support County events like County Fair and 4-H enrollments.
Maintain websites, create newsletters, flyers, and brochures.
Assist with money collection, deposits, and account reconciliation.
Maintain office equipment and inventory; order supplies.

Skills

Written communication

Attention to detail

Data entry

Office management

Cash handling

Financial math

4-H knowledge

Education

High school diploma or GED

Tools

QuickBooks

Job description

$20.62 - $23.20

_____________________________________________________________

The Administrative Assistant for the Tri-River area performs clerical and administrative work, which includes answering telephones, greeting the public, and providing customer assistance. The person in this position will create various documents, assist/maintain web pages/social media, perform basic accounting duties, maintain files, supply inventory, and many other office functions. Additionally, this position supports the Extension Specialists in the Mesa County office and the overall Tri-River Area.

This is a full-time position, 40 hours/week. 8-5 M-F with occasional nights and weekends that are determined based on program support. Mesa County holiday schedules are observed.

This position must be willing and able to work in Grand Junction, CO, and support the Extension Specialists in the Mesa County office, in addition to the Specialists in the Tri-River Area. This position is required to work in the Mesa County office and will not be eligible for hybrid work. The position is
full in-office/in-person.

Essential Job Duties:

Answers telephone and provides information of directs callers to appropriate resources.
Assists walk-in clients with paperwork and directs them to the appropriate resources
(Specialists, Master Gardener, information, etc.)
Assists with County Fair, record keeping, and 4-H enrollments.
Maintains websites, creates newsletters, flyers, and brochures to provide program information
and resources.
Assists in collecting money, making deposits, and reconciling accounts.
Ensures office equipment is maintained, orders supplies, and keeps inventory on hand.

Decision Making:

Determine items and updates to maintain websites.
Prioritize tasks to be completed.
Prioritize and make decisions regarding the needs of clientele and best ways to assist them.
Develop system of communications with colleagues to ensure internal and external clientele receive no disruption in service.
Identify and assist Specialists in appropriately marketing, creating and tracking programs.

Supervision:

None

Conditions of Employment:

Pre-employment Criminal Background Check (required for new hires), travel.
Must have a valid driver’s license or the ability to obtain a driver’s license or access to a licensed driver by the employment start date.
The successful candidate must be legally authorized to work in the United States by the proposed start date; the Office of Engagement and Extension will not sponsor a visa for this position.

Minimum Qualifications:

High school diploma or G.E.D.
Strong written communication skills as demonstrated through application materials.
Attention to detail and accurate data entry skills as demonstrated through application materials.
Office management skills of which include maintaining appropriate inventory, office equipment, and anticipating the needs of the office as demonstrated through previous work experience.
Financial math and cash handling skills as demonstrated through application materials.
Experience and knowledge of CSU Extension and 4 – H programs.

Preferred Qualifications

Working knowledge of social media, basic website management experience, and the ability to quickly learn new systems and software.
Ability to exercise good judgement and discretion in a variety of scenarios and strict adherence to confidentiality.
Experience with Quickbooks software.
Effective communication and interpersonal skills, including conflict resolution skills for assisting various customer groups (internal/external colleagues, community members, etc.).

In compliance with the Equal Pay for Equal Work Act the following items can be used as a determining factor in the starting and ongoing wage of an employee working in this position:

A seniority system that rewards employees based on length of employment.

A merit system that rewards employees for exceptional job performance.

An incentive system that pays employees based on the quality of their work or the amount of work they perform.

Education, training, or experience to the extent that they are reasonably related to the work in question.

This position is eligible for the following Mesa County benefits;