Administrative Assistant - Tri-River

Mesa County; United States; On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Retirement

Paid Sick and Vacation Leave

Life insurance

Long term disability

Job summary

Mesa County is seeking an Administrative Assistant for the Tri-River area to perform clerical and administrative duties, including answering telephones, greeting the public, and assisting customers. The role also involves creating documents, maintaining files, and supporting web pages and social media, along with basic accounting tasks and inventory management.

It supports Extension Specialists in the Mesa County office and the Tri-River Area.

Qualifications

• High school diploma or GED required.
• Strong written and verbal communication skills.
• Attention to detail and accurate data entry.
• Experience in office management and handling inventory.
• Financial math and cash handling experience.

Responsibilities

• Answer phones and greet the public; direct callers to resources.
• Assist with paperwork for walk-in clients and help with 4-H enrollments.
• Maintain websites, create newsletters, flyers, and brochures.
• Assist with financial tasks: deposits and account reconciliation.
• Manage office supplies and inventory; support program marketing.

Skills

Customer service

Communication skills

Data entry

Office management

Cash handling

Social media management

Education

High school diploma/GED

Tools

QuickBooks

Website management

Job description

$20.62 - $23.20

The Administrative Assistant for the Tri-River area performs clerical and administrative work, which includes answering telephones, greeting the public, and providing customer assistance. The person in this position will create various documents, assist/maintain web pages/social media, perform basic accounting duties, maintain files, supply inventory, and many other office functions. Additionally, this position supports the Extension Specialists in the Mesa County office and the overall Tri-River Area.

This is a full-time position, 40 hours/week. 8-5 M-F with occasional nights and weekends that are determined based on program support. Mesa County holiday schedules are observed.

This position must be willing and able to work in Grand Junction, CO, and support the Extension Specialists in the Mesa County office, in addition to the Specialists in the Tri-River Area. This position is required to work in the Mesa County office and will not be eligible for hybrid work. The position is full in-office/in-person.

Essential Job Duties

• Answers telephone and provides information of directs callers to appropriate resources.
• Assists walk-in clients with paperwork and directs them to the appropriate resources (Specialists, Master Gardener, information, etc.).
• Assists with County Fair, record keeping, and 4-H enrollments.
• Maintains websites, creates newsletters, flyers, and brochures to provide program information and resources.
• Assists in collecting money, making deposits, and reconciling accounts.
• Ensures office equipment is maintained, orders supplies, and keeps inventory on hand.

Decision Making

• Determine items and updates to maintain websites.
• Prioritize tasks to be completed.
• Prioritize and make decisions regarding the needs of clientele and best ways to assist them.
• Develop system of communications with colleagues to ensure internal and external clientele receive no disruption in service.
• Identify and assist Specialists in appropriately marketing, creating and tracking programs.

Supervision

None

Conditions of Employment

• Pre-employment Criminal Background Check (required for new hires), travel.
• Must have a valid driver's license or the ability to obtain a driver's license or access to a licensed driver by the employment start date.
• The successful candidate must be legally authorized to work in the United States by the proposed start date; the Office of Engagement and Extension will not sponsor a visa for this position.

Minimum Qualifications

• High school diploma or G.E.D.
• Strong written communication skills as demonstrated through application materials.
• Attention to detail and accurate data entry skills as demonstrated through application materials.
• Office management skills of which include maintaining appropriate inventory, office equipment, and anticipating the needs of the office as demonstrated through previous work experience.
• Financial math and cash handling skills as demonstrated through application materials.
• Experience and knowledge of CSU Extension and 4 - H programs.

Preferred Qualifications

• Working knowledge of social media, basic website management experience, and the ability to quickly learn new systems and software.
• Ability to exercise good judgement and discretion in a variety of scenarios and strict adherence to confidentiality.
• Experience with Quickbooks software.
• Effective communication and interpersonal skills, including conflict resolution skills for assisting various customer groups (internal/external colleagues, community members, etc.).

In compliance with the Equal Pay for Equal Work Act

In compliance with the Equal Pay for Equal Work Act the following items can be used as a determining factor in the starting and ongoing wage of an employee working in this position:

• A seniority system that rewards employees based on length of employment.
• A merit system that rewards employees for exceptional job performance.
• An incentive system that pays employees based on the quality of their work or the amount of work they perform.
• Education, training, or experience to the extent that they are reasonably related to the work in question.

This position is eligible for the following Mesa County benefits;

• Medical
• Dental
• Vision
• Retirement
• Paid Sick and Vacation Leave
• Life insurance
• Long term disability

Agency

544 Rood AveGrand Junction, CO 81501

Phone970- 244 - 1856

Websitehttp://www.mesacounty.us