Administrative Assistant, Travel & Expense Coordination

Jefferies & Company, Inc.; New York (NY); On-site; USD 65,000 - 85,000; Full time

Job summary

Jefferies & Company, Inc. in New York is seeking a highly organized administrative assistant to support our Investment Banking PCA team. The role focuses on travel coordination and expense management, requiring meticulous attention to detail and a proactive approach.

The ideal candidate will manage domestic and international travel, prepare and submit expense reports in Concur, and support analysts and associates in a fast-paced environment while maintaining strong organizational standards.

Qualifications

• 3–5 years of administrative experience in financial services or a fast-paced corporate environment.
• Strong organizational and time management skills with the ability to prioritize effectively.
• Excellent communication and responsiveness.

Responsibilities

• Provide administrative support to up to 30 analysts and associates within the PCA team.
• Coordinate domestic and international travel arrangements, including flights, hotels, and ground transportation.
• Manage expense reports in Concur, ensuring accuracy and timely submission.
• Track and organize receipts and expense documentation.
• Assist with ad hoc administrative tasks as needed.
• Maintain a high level of organization and follow-through across multiple requests and deadlines.

Skills

Travel coordination

Expense management

Administrative support

Communication

Tools

Concur

Job description

Jefferies & Company, Inc. in New York is seeking a highly organized administrative assistant to support our Investment Banking PCA team. The role focuses on travel coordination and expense management, requiring meticulous attention to detail and a proactive approach.

The ideal candidate will manage domestic and international travel, prepare and submit expense reports in Concur, and support analysts and associates in a fast-paced environment while maintaining strong organizational standards.