Administrative Assistant

Jefferies & Company, Inc.; New York (NY); On-site; USD 65,000 - 85,000; Full time

Job summary

Jefferies & Company, Inc. in New York is seeking a highly organized administrative assistant to support our Investment Banking PCA team. The role focuses on travel coordination and expense management, requiring meticulous attention to detail and a proactive approach.

The ideal candidate will manage domestic and international travel, prepare and submit expense reports in Concur, and support analysts and associates in a fast-paced environment while maintaining strong organizational standards.

Qualifications

• 3–5 years of administrative experience in financial services or a fast-paced corporate environment.
• Strong organizational and time management skills with the ability to prioritize effectively.
• Excellent communication and responsiveness.

Responsibilities

• Provide administrative support to up to 30 analysts and associates within the PCA team.
• Coordinate domestic and international travel arrangements, including flights, hotels, and ground transportation.
• Manage expense reports in Concur, ensuring accuracy and timely submission.
• Track and organize receipts and expense documentation.
• Assist with ad hoc administrative tasks as needed.
• Maintain a high level of organization and follow-through across multiple requests and deadlines.

Skills

Travel coordination

Expense management

Administrative support

Communication

Tools

Concur

Job description

We are seeking a highly organized and proactive administrative assistant to support our Investment Banking PCA team in New York. This role will provide administrative support, focusing on travel coordination and expense management. The ideal candidate is detail oriented, responsive, and thrives in a fast-paced environment.

Key Responsibilities

• Provide administrative support to up 30 analysts and associates within the PCA team
• Coordinate domestic and international travel arrangements, including flights, hotels, and ground transportation
• Manage expense reports in Concur, ensuring accuracy and timely submission
• Track and organize receipts and expense documentation
• Assist with ad hoc administrative tasks as needed
• Maintain a high level of organization and follow-through across multiple requests and deadlines

Qualifications

• 3-5 years of administrative experience, preferably within financial services or a fast-paced corporate environment
• Strong organizational and time management skills with the ability to prioritize effectivelyExcellent communication and responsiveness

Salary Range: $65,000 - $85,000

About Us

Jefferies is a leading global, full-service investment banking and capital markets firm that provides advisory, sales and trading, research, and wealth and asset management services. With more than 40 offices around the world, we offer insights and expertise to investors, companies, and governments.

At Jefferies, we are committed to building a culture that provides opportunities for all employees regardless of our differences and supports a workforce that is reflective of the communities where we work and live. As a result, we are able to pool our collective insights and intelligence to provide fresh and innovative thinking for our clients.

Jefferies is committed to creating and sustaining a workforce that welcomes individuals from all backgrounds to apply. Our employment decisions are made without regard to race, creed, color, national origin, ancestry, religion, pregnancy, age, medical condition, physical or mental disability, marital status, domestic partner status, sex, sexual orientation, gender, gender identity or expression, veteran or military status, genetic information, reproductive health decisions, or any other factor protected by applicable law. We are committed to hiring the most qualified applicants and complying with all federal, state, and local equal employment opportunity laws. As part of this commitment, Jefferies will extend reasonable accommodation to individuals with disabilities, as required by applicable law.

The salary offered will take into consideration an individual’s experience level and qualifications. In addition to salary, Jefferies Financial Group is proud to offer a comprehensive benefits package to eligible, full-time employees or part-time employees, who are scheduled to work at least 30 hours or more per week, including an annual discretionary incentive and retention bonus, competitive employee benefits, including: medical, dental & vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Jefferies also offers paid time off packages that include planned time off (e.g., vacation), unplanned time off (e.g., sick leave), and paid holidays, and for full-time employees, paid parental leave.

Job Info

• Job Schedule Full time
• Locations 520 Madison Ave, New York, NY, 10022, US