Administrative Assistant - Transportation Services (Kingston)

Cadient, LLC; New York (NY); On-site; USD 25,000 - 29,000; Full time

Job summary

Cadient, LLC seeks an Administrative Assistant for Transportation Services based in Kingston/Lake Katrine, Ulster County. You will handle clerical tasks, data entry, phone duties and scheduling while maintaining courteous, professional interactions with residents, staff, and external partners.

The role emphasizes accuracy, customer service, and compliance with county, state, and federal regulations, with responsibilities supporting the Transportation Department and leadership team.

Qualifications

• High school diploma or equivalent and three (3) years’ clerical experience.
• Must possess basic computer knowledge and be able to revise, update or develop systems to meet the needs of the department.
• Must be computer literate and demonstrate proficiency in word processing and Excel.
• Adapt to changing technologies and learn functionality of new equipment and systems.
• Perform a wide variety of general administrative duties.

Responsibilities

• Handle clerical tasks: data entry, typing, filing, record keeping, and mail sorting.
• Answer a multi-line phone and schedule meetings.
• Provide information to employees, passengers, and the public with courteous service.
• Back up the Assistant/Director and Transportation Supervisor for inquiries via phone and email.
• Ensure compliance with agency policies and county, state, and federal regulations.

Skills

Data entry

Typing

Filing

Record keeping

Phone handling

Scheduling meetings

Customer service

Excel

Word processing

Education

High school diploma or equivalent

Three years’ clerical experience

Tools

Basic computer knowledge

Excel spreadsheets

Job description

Administrative Assistant - Transportation Services (Kingston)

The Administrative Assistant will provide clerical and record keeping support for the Transportation Department in Ulster County. This position, based at our Transportation Offices in Lake Katrine, will be responsible for answering phone calls and assisting with establishing initial relationships with community residents, other agency departments, outside agencies and community resources, while demonstrating a commitment to service, respect for those in need of transportation services and maintaining a supportive, positive demeanor in their dealings with others.

Responsibilities include, but are not limited to, the following:

• Performing a wide variety of clerical duties including data entry, typing, filing, record keeping, copying, answering a multi-line phone, receiving, sorting mail, scheduling meetings/appointments, as well as coordinate a variety of other tasks.
• Processing and maintaining forms, documents and files.
• Providing a variety of information to employees, passengers, the general public (when applicable) and other public agencies; provide quality customer service and respond to requests for service in a courteous manner.
• Providingback up to the Assistant/Director of Transportation and Transportation Supervisor in answering phone and email inquiries.
• Ensuringcompliance with Agency policies and procedures, and county, state and federal regulations as they relate to the department.

HOURS: 40/Monday through Friday/8:30 am to 4:30 pm

STARTING SALARY: $ 18.32 to $ 21.35 per hour

• High school diploma or equivalent and three (3) years’ clerical experience.
• Must possess basic computer knowledge and have the capacity to revise, update or develop systems to meet the needs of the department.
• Must be computer literate and demonstrate proficiency in word processing and Excel spreadsheets.
• Adapt to changing technologies and learn functionality of new equipment and systems.
• Perform a wide variety of general administrative duties.
• Maintain accurate and complete records of transportation.
• The ability to communicate in a professional manner, both verbally and in writing is essential.
• Establish and maintain effective working relationships with those contacted in the course of work.