Administrative Assistant - Transportation Office

ServingSchools; Gardiner (ME); On-site; USD 32,000 - 39,000; Full time

Job summary

ServingSchools is seeking an Administrative Assistant in the Transportation Office to support scheduling and bus route maintenance, budget activities, file management, and daily administrative tasks. The role requires CHRC authorization and a high school diploma, with prior school experience preferred.

Strong communication and confidentiality are essential, with the ability to work independently. Extended School Year schedule (191 days) applies, with pay scale commensurate with experience and

Qualifications

• CHRC authorization through the State of Maine Department of Education is required.
• High School Diploma or equivalent.
• Prior school Administrative Assistant experience preferred.
• Knowledge of Bus Right, Google Apps, ADS system, and PowerSchool is preferred.

Responsibilities

• Assist with scheduling and maintaining bus routes.
• Assist with the annual budget process and maintain files.
• Answer phones; contact parents; and assist with day-to-day office operations.
• Maintain confidentiality and exercise independent judgment.

Skills

Communication skills

Confidentiality

Independent judgment

Office administration

Budget process support

Education

High School Diploma or equivalent

CHRC authorization

Tools

Bus Right

Google Apps

ADS system

PowerSchool

Job description

Position: Administrative Assistant

Location: Transportation Office

Date Position Available: Immediate Opening

Qualifications: Current CHRC authorization through the State of Maine Department of Education. High School Diploma or equivalent

Description: MSAD #11 is looking for a dedicated team player. Duties will include assisting with scheduling and maintaining bus routes; assisting with annual budget process; maintaining files; answering phones; contacting parents; and assisting with day-to-day office operations. The successful candidate will possess the following skills and attributes: The ability to handle confidential/sensitive material and information; have strong oral and written communication skills; the ability to exercise independent judgment; prioritize tasks; work independently with a high degree of accuracy; the ability to establish and maintain positive working relationships with students, staff and parents. Prior school Administrative Assistant experience preferred. Knowledge of and experience working with Bus Right, Google Apps, ADS system, and PowerSchool is preferred.

Work Schedule: Extended School Year (191 days)

Administrative Assistant Pay Scale (2026-2027)

Placement On The Scale Is Dependent Upon Experience.

• Step 1 $22.72
• Step 9 $27.30

Deadline for Applications: Open until filled.