Administrative Assistant - Transplant-Intestine

IU Health; Indianapolis (IN); On-site; USD 36,000 - 54,000; Full time

Job summary

IU Health University Hospital in Indianapolis, IN seeks an administrative support professional to handle referral intake, scheduling, and records coordination. The role requires maintaining data entry systems and ensuring timely patient communications.

Responsibilities include calendar management, meeting coordination, and supporting providers, coordinators, and leadership with day-to-day operations. A High School Diploma or GED and 0–3+ years of experience are required, with MS Office

Qualifications

• Requires 0-3+ years relevant administrative experience.
• Proficiency in MS Office (Word, PowerPoint, Excel) is expected.
• Experience with matrix organizations is a plus.

Responsibilities

• Schedule appointments and manage calendars.
• Coordinate meetings and committee logistics.
• Ensure effective patient communications via correspondence and mailings.
• Oversee shared mailbox management, document preparation and filing.
• Provide general operational support for providers, coordinators and leadership.

Skills

Scheduling

Calendar management

Records coordination

Education

High School Diploma/GED

Tools

MS Office

Job description

Overview

Details: This position is full-time, Monday through Friday. The standard hours are 7:00am until 3:30pm or 8:00am until 4:30pm.

Location: IU Health University Hospital

Department: Transplant - Intestine

Position Summary

This position provides comprehensive administrative support by managing referral intake, coordinating records collection and tracking, and maintaining accurate data entry systems. Responsibilities include scheduling appointments, managing calendars, coordinating meetings and committee logistics, and ensuring effective communication through patient correspondence and mailings.

The role also oversees shared mailbox management, document preparation, filing, and general operational support for providers, coordinators, and leadership. Success in this position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while supporting efficient day-to-day operations.

Position Requirements

• High School Diploma/GED required.


• Requires 0-3+ years relevant experience; previous administrative experience preferred.


• Experience with matrix organization and complex work environment a plus.


• Requires basic proficiency in MS office (Word, PowerPoint, Excel).