Administrative Assistant & Training Coordinator (Hybrid)

Metropolitan Water District of Southern California; United States; Hybrid; USD 48,000 - 66,000; Full time

Benefits offered by this job

Competitive compensation

Medical, dental, life, vision plans

401(k) with matching

Public transportation benefits

Job summary

The Metropolitan Water District of Southern California is seeking an Administrative Assistant II in Los Angeles to support the Finance and Administration’s Business Management Team. The role focuses on organized, detail-oriented administrative tasks to keep operations running smoothly and efficiently.

Key responsibilities include preparing documents, coordinating employee training, handling inquiries, data extraction for reports, and processing invoices and purchases.

Qualifications

• High school diploma or GED with 5 years of relevant experience.
• Associate’s Degree with 3 years of relevant experience.
• Bachelor’s Degree with 1 year of relevant experience.
• Two years in a MWD Administrative Assistant I classification.

Responsibilities

• Prepare letters, reports, and other documents from rough drafts; format materials and create basic spreadsheets.
• Act as Training Coordinator by processing employee training requests, scheduling and registering, tracking enrollment, and maintaining training records.
• Answer inquiries; route calls; explain rules and procedures; provide information on institutional operations.
• Extract information from multiple sources and compile data for reports; perform data entry; process invoices.
• Process corporate credit card purchases and perform monthly reconciliations.

Skills

Organization

Customer service

Attention to detail

Time management

Communication

Interpersonal skills

Education

High school diploma or GED

Associate’s Degree

Bachelor’s Degree

Tools

Spreadsheet software

Job description

The Metropolitan Water District of Southern California is seeking an Administrative Assistant II in Los Angeles to support the Finance and Administration’s Business Management Team. The role focuses on organized, detail-oriented administrative tasks to keep operations running smoothly and efficiently.

Key responsibilities include preparing documents, coordinating employee training, handling inquiries, data extraction for reports, and processing invoices and purchases.