Health Program Administrator or Trainee (NY HELPS) - 7258

New York State Department of Health; City of Albany (NY); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Holiday & Paid Time Off

Public Service Loan Forgiveness (PSLF)

Pension from NYS Employees’ Retirement

Shift & Geographic pay differentials

Affordable Health Care options

Family dental and vision benefits

NYS Deferred Compensation plan

529/ABLE College Savings Programs & U.

Job summary

The New York State Department of Health seeks a Health Program Administrator to join a team focused on Personnel centralization within OPH. You will coordinate recruitment, review priority position requests, and track personnel actions across up to five divisions and partner offices.

Use your organizational and communication skills to create training tools, provide guidance on personnel issues, and participate in stakeholder meetings. Some supervisory duties may apply.

Qualifications

• Four years of professional experience in the administration, supervision, and oversight of agency programs.
• Experience with personnel-related processes including recruitment, reviews, realignments, and reclassifications.
• Ability to create, amend, and modify training tools and resources and tracking systems.
• Familiarity with Civil Service rules and guidance is preferred.

Responsibilities

• Act as a liaison coordinating and standardizing personnel functions across divisions and offices.
• Coordinate review, preparation, and tracking of priority position requests and personnel transactions.
• Provide technical assistance and guidance on personnel-related issues to program staff and managers.
• Participate in routine meetings with senior program managers and administrative staff; may supervise duties.

Skills

Organizational skills

Communication skills

Critical thinking

SharePoint management

Education

Degree substitutions for all levels

Tools

Microsoft Office

SharePoint

Job description

Duties Description

The Health Program Administrator (HPA) will work as part of a team focusing on Personnel centralization activities. The incumbent's primary responsibilities will include the following: act as a Liaison, communicating, directly coordinating, and standardizing Personnel functions including recruitment; work with up to 5 divisions, and partner offices and programs in the Office of Public Health (OPH); coordinate the review, preparation, issue reconciliation, and tracking of priority position requests, realignments, reclassifications, and other personnel-related transactions; create, amend, and modify training tools and resources and tracking systems for personnel and other administrative functions while working directly with other internal offices; provide technical assistance and guidance to program staff and managers related to solving challenging personnel-related and administrative issues overseen by the Center for Community Health (CCH); participate in routine meetings with groups of stakeholders, including senior program managers and other administrative staff; may include supervision and other administrative duties as assigned.

Description

Duties Description

The Health Program Administrator (HPA) will work as part of a team focusing on Personnel centralization activities. The incumbent's primary responsibilities will include the following: act as a Liaison, communicating, directly coordinating, and standardizing Personnel functions including recruitment; work with up to 5 divisions, and partner offices and programs in the Office of Public Health (OPH); coordinate the review, preparation, issue reconciliation, and tracking of priority position requests, realignments, reclassifications, and other personnel-related transactions; create, amend, and modify training tools and resources and tracking systems for personnel and other administrative functions while working directly with other internal offices; provide technical assistance and guidance to program staff and managers related to solving challenging personnel-related and administrative issues overseen by the Center for Community Health (CCH); participate in routine meetings with groups of stakeholders, including senior program managers and other administrative staff; may include supervision and other administrative duties as assigned.

Qualifications

Minimum Qualifications

Permanent Transfer Candidates: Current NYS Department of Health employee with one year of permanent or contingent permanent, competitive, service as a Health Program Administrator, SG-18 OR a current NYS employee with one year of permanent or contingent permanent, competitive, service in a title eligible to transfer under Section 52.6, Section 70.1, or Section 70.4 of the NYS Civil Service Law to Health Program Administrator, SG-18, Health Program Administrator Trainee 1, NS, or Health Program Administrator Trainee 2, NS.

Non-competitive Appointment Under Nyhelps

HPA Trainee 1: Four years of professional experience in the administration, supervision, and oversight of agency programs including but not limited to the design, implementation, administration, management, operation, and assessment of program effectiveness.

HPA Trainee 2: Five years of professional experience in the administration, supervision, and oversight of agency programs including but not limited to the design, implementation, administration, management, operation, and assessment of program effectiveness.

HPA (Grade 18): Six years of professional experience in the administration, supervision, and oversight of agency programs including but not limited to the design, implementation, administration, management, operation, and assessment of program effectiveness.

Degree Substitutions for all levels: An associate degree may substitute for two years of required professional experience; a bachelor’s degree may substitute for four years of required professional experience; a master’s degree may substitute for five years of required professional experience; and a doctorate may substitute for six years of required professional experience.

Preferred Qualifications:

We are looking for an enthusiastic professional, who is willing to learn, and not afraid to take the initiative. Desired skills include excellent organizational, communication, and critical thinking. Proficiency in Microsoft Office, including SharePoint management, is preferred. Experience with navigating Civil Service Rules and guidance is ideal. Superior candidates should be able to demonstrate experience with tracking workflow processes and systems. Personnel Administration experience is a plus.

Additional Comments:

Occasional statewide travel, including overnights and travel to areas that may not be served by public transportation, may be required (5%). Transfer candidates may be asked for SSN to verify title history and eligibility. Appointment may be made at the HPA Trainee 1, HPA Trainee 2 or HPA SG-18 level based on an evaluation of the applicant's eligibility, relevant professional experience and/or education.

When reviewing qualifications, omissions and vagueness cannot be interpreted in the candidate’s favor. Candidates are responsible for providing accurate and clear descriptions of their experience demonstrating how they meet the minimum qualifications.

This position is part of the NYS HELPS program. No examination is required.

This position may require travel throughout New York State including overnights to areas not served by public transportation.

We offer a work-life balance and a generous benefits package, worth 65% of salary, including:

• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• And many more...

The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health’s Mission, Vision, Values and Strategic Plan, please visit: https://health.ny.gov/commissioner/index.htm

If you require reasonable accommodation to complete a job application, a job interview or to otherwise participate in the hiring process, please contact by phone [phone] or email [e-mail] to make a request.

NYS Department of Health does not participate in E-Verify and does not sponsor visa applications.

For new State employees appointed to graded positions, the annual salary is