Office Assistant 1 (NY HELPS)

NYS Division of Human Rights; New York (NY); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Holiday & Paid Time Off

PSLF

Pension from NYSERS

Health care options

Dental and vision benefits

Deferred compensation plan

529 college savings program

Job summary

NYS Division of Human Rights in New York, NY is seeking an Administrative Assistant to support a range of filing, records maintenance, intake scheduling, and clerical duties.

Duties include screening inquiries, routing callers, drafting standard letters in Word, organizing case files, and processing mailings. This position is eligible for location pay and a comprehensive NYS benefits package.

Qualifications

• No formal education or experience requirements.

Responsibilities

• Provide administrative assistance for records organization and intake scheduling.
• Screen calls and visitors, route inquiries, and answer routine questions.
• Sort and distribute mail, draft letters in Word, and prepare case files.
• Perform general clerical tasks, data entry, reports, and travel arrangements as needed.

Skills

Administrative support

Data entry

Phone screening

Scheduling

Tools

Microsoft Word

Job description

Duties Will Include, But Not Limited To The Following

Duties Description

• Provide administrative assistance for a variety of assigned tasks. This may include the organization and maintenance of records; screening inquiries from the public, either in person or by telephone; scheduling intake appointments and maintaining the intake log; inputting non-investigatory event codes into CMS; inputting complaints taken off-site or deferred to the Division into CMS; assisting in scheduling conferences; file preparation for opening and closing complaints.
• Initial screening of calls and visitors, providing routine information, routing visitors or making referrals as appropriate, and taking messages. May include screening potential complainants, interested parties, or other callers to obtain information; providing routine information on the filing of complaints, the status of investigations, and the assignment of cases; and making referrals to other staff or agencies for further assistance.
• Sorting and distributing mail; amending respondents and complainants' names; inputting and maintaining form letters in Microsoft Word; drafting correspondence or preparing form letters in response to inquiries; composing and mailing reminder letters to parties. Completes all mailings relative to case processing; routes necessary information and correspondence to appropriate parties.
• Responsible for general clerical duties which include general typing or data entry tasks; generating routine or special reports; establishing and maintaining office files, preparing and assembling case files; photocopying and distributing documents; scheduling meetings and handling arrangements; ordering supplies and arranging for office equipment repairs; making travel arrangements and preparing related vouchers, and other clerical tasks or special projects as required.

Qualifications

Minimum Qualifications

• This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

There are no minimum education or experience requirements for this title.

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Additional Comments

We offer a comprehensive benefits package, including:

• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees' Retirement System
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 College Savings Program

Please note that specific benefits and programs may vary based on negotiating unit, current contract, and length of State service.

All people with disabilities are encouraged to apply.

This position is eligible for location pay of $4,150.