Administrative Assistant to the VP for Administrative Services

State of Georgia; Augusta (GA); On-site; USD 43,000 - 50,000; Full time

Job summary

Augusta Technical College seeks an Administrative Assistant to the VP for Administrative Services to provide administrative support for the operations of the Administrative Services unit. The role requires a bachelor’s degree with three years of related experience, or an associate degree with two years of related experience; experience may substitute for the degree on a year-for-year basis.

Proficiency in Microsoft Word, Excel, PowerPoint, and Adobe Acrobat is expected, with familiarity in

Qualifications

• Bachelor's degree in a related field from a regionally accredited institution with at least three years of full-time relevant experience.
• Or an Associate Degree in Business Administrative Technology with two years of related experience.
• Experience may substitute for the degree on a year-for-year basis.

Responsibilities

• Prepare agendas and schedule meetings.
• Attend and record minutes at key meetings of the unit and committee meetings; organize materials and prepare minutes promptly.
• Manage the Vice President's calendar.
• Maintain office files and records (paper and digital).
• Draft, edit, and proofread messages and documents for internal and external use.
• Prepare charts and tables in Excel and PowerPoint presentations.
• Prepare reports and communications for college, state, and federal reports.
• Provide information and refer concerns to appropriate personnel.
• Perform other administrative duties as assigned by the Vice President.

Skills

Typing proficiency

Interpersonal skills

Organizational skills

Written and verbal communication

Education

Bachelor's degree in related field

Associate degree in Business Administrative Technology

Tools

Microsoft Word

Excel

PowerPoint

Adobe Acrobat

Workday

BANNER

Job description

Explore a World of Opportunity with the State of Georgia! We are the force that drives Georgia! Georgia State Government is a large enterprise, composed of various agencies and entities with a common goal to improve the lives of Georgia's more than 10 million citizens! Join Team Georgia and impact lives everyday while receiving a robust benefits package designed for every stage of your career!

Job Title

Administrative Assistant to the VP for Administrative Services

Agency

Augusta Technical College

Job Requisition ID

JR0000004351

Shift

Not Applicable (United States of America)

Compensation Details

$43,000.00 - $49,920.00, COMMENSURATE WITH EDUCATION AND WORK EXPERIENCE.

Job Summary

The Administrative Assistant to the VP for Administrative Services is responsible for providing administrative support for the operations of the Administrative Services unit that reports to the VP for Administrative Services.

Major Duties

• Prepare agendas, schedule meetings, manage documents and information needed for meetings
• Attend Business Office, Human Resources, Facilities, Campus Security, Environmental Services, and other departmental meetings and committee meetings; records, organizes and prepares minutes of meetings in a timely manner
• Manage the Vice President's calendar
• Maintain office files and records (paper and digital files)
• Draft, edit, and proofread messages and documents
• Ability to prepare charts, tables, in Excel along with Power Point presentations
• Prepare reports, correspondence, and other communications for college, state, and federal reports
• Provide information and assistance and refer concerns to appropriate personnel
• Perform other administrative duties as assigned by the Vice President

Competencies

Knowledge: This position requires a thorough knowledge of college policies and procedures; Microsoft Office software, the Internet, and E-mail; telephone etiquette; and interpersonal skills.

Skills: This position requires skills in the use of a computer, software including Microsoft Office, Adobe Acrobat, printer, and copier. Requires strong interpersonal and organizational skills as well as typing proficiency.

Abilities: This position requires the ability to communicate effectively orally and in writing; follow verbal and written instructions; operate computer and office equipment in a proficient manner, take dictation and shorthand; organize and prioritize information; retain and learn new information; maintain confidentiality; self-motivated andtask oriented.

Minimum Qualifications

A bachelor’s degree in a related work field from a regionally accredited post-secondary institution. At least three years of full-time, paid-related work experience, preferably in an educational environment, utilizing strong computer and keyboarding skills using common software programs (i.e. Microsoft Word, Excel, PowerPoint).

Minimum Qualifications: Bachelors Degree *and* One (1) year of work related experience - -OR - -Associates Degree in Business Administrative Technology *and* Two (2) years of related work experience - -Note: Experience may substitute for the degree on a year-for-year basis.

Preferred Qualifications

Experience working for an executive level administrator. Effective written and verbal communication skills; exceptional organization and time management skills; professional discretion; experience with BANNER, Workday software. Proficient in Excel spreadsheets.

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services. Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.

About Georgia State Government

Georgia State Government is a large enterprise, composed of various entities with a common goal to improve the lives of Georgia's 10 million citizens. With nearly 62,000 employees, we are one of the single largest employer in the state. Public service opportunities stretch across the state as employees live and work in all 159 counties. From traditional fields such as accounting, nursing, and engineering to unique fields like forestry and natural resources management, Georgia state government provides a world of opportunity.