Administrative Assistant to the Superintendent of ESC/Valley Virtual

TrulyHired; Canfield (OH); On-site; USD 42,000 - 62,000; Full time

Job summary

TrulyHired in Canfield, Ohio is seeking an Administrative Assistant to support the Superintendent's Office and the Valley Virtual Remote Learning Academy. This role requires professionalism, confidentiality, and strong organizational skills.

Responsibilities include calendar management, coordinating meetings, preparing board agendas, and handling communications. The successful candidate will work closely with district leaders to ensure efficient operations and timely information flow.

Qualifications

• Experience in an executive secretarial position preferred.
• Proficiency with Microsoft Office, Google Workspace, and software/programs.
• Strong written and verbal communication; promote positive relationships.
• Knowledge of basic office procedures and equipment.

Responsibilities

• Maintains confidentiality in all communications to and from the Superintendent and Governing Boards.
• Manages the Superintendent calendar and secures meeting rooms as appropriate.
• Attends admin staff meetings and coordinates information with member Superintendents.
• Prepares the official Governing Board agenda, notices, and correspondence.
• Distributes Board-approved contracts and notifies appropriate individuals of actions.
• Prepares monthly meetings and district calendars templates; coordinates travel.
• Prepares official district documents and reports; supports marketing with communications.
• Maintains official files and records; obtains quotations when requested.

Skills

Executive secretarial experience

Written communication

Verbal communication

Interpersonal skills

Education

Associate degree

Bachelor's degree

Tools

Microsoft Office

Google Workspace

Job description

Job Description

Position Title: Administrative Assistant

Category: Classified; Bargaining Unit ineligible; FLSA exempt.

Contract: Initial one year contract; contract days as determined by the Governing Board; other terms and conditions of employment as per the O.R.C., and/or Board Policy.

Compensation: Salary, insurance coverage, and fringe benefits as per the current board adopted policies and schedules, with placement for granted education, experience, and responsibility.

Education/Degree: Associate degree required; Bachelor's degree preferred

Reports To: Superintendent of ESCEO and Valley Virtual Remote Learning Academy

Supervises: N/A

Job Goal: In summary, this position is responsible for the efficient and effective operation of the Superintendent's Office in an efficient, courteous, and professional manner. This is a dual role working with the ESCEO Superintendent and Valley Virtual Remote Learning Academy Superintendent.

Qualifications: The following qualifications are considered as guidelines:

• Experience in an executive secretarial position preferred.
• Proficiency with computer applications, including Microsoft Office, Google Workspace, and software/programs.
• Working knowledge of basic office procedures and operation of common office equipment and machines.
• Skills and abilities to write and speak effectively.
• Abilities and attributes to promote positive internal and external customer relations, including creating effective interpersonal relationships and projecting a professional image.
• Alternatives to the above as approved by the Governing Board.

PERFORMANCE RESPONSIBILITIES:

Maintains absolute confidentiality in all communications to and from the Superintendent and Governing Boards. Maintains Superintendent calendar and secures meeting rooms when appropriate. Attends admin. staff meetings and coordinates information with member Superintendents. Approves online workshop registrations for Governing Board. Registers all Governing Board members and administrative team members for conferences and coordinates travel plans and reservations. Prepares the official Governing Board agenda, meeting notices, and correspondence for the Governing Board. Distributes Board-approved contracts, maintains files of Board approved business and notifies appropriate individuals of Board action (approval). Prepares agenda and documents for monthly member Superintendent meetings. Prepares ESC and district calendars templates. Schedules interviews as requested by the Superintendent. Assists with the coordination of the Administrator Conferences and ESCEO August Opening Day. Compiles Staff Department Lists/Administrative Lists/Superintendent Contact List/School Counselors List. Maintains member Superintendent "Emergency Call Information". Coordinates the Canfield Fair - Educational Hall, Artwork, and Cheer/Band Shows. Coordinates Mahoning County Track Meet, Mahoning County Cross Country Meeting, and the "All County Boards Meeting". Obtains proper signatures and forwards district reports to the ODE Area Coordinator. Prepares official documents such as district calendar reports, administrators and Board member directories, etc. Assists marketing with official communication of the ESCEO, such as brochures, handbooks, manuals, newsletters, etc. Maintains official files and records as required for the Superintendent and Governing Board. Obtains purchase quotations from commercial firms when requested by the Superintendent. Works with administrators, secretaries, other staff members, as appropriate, in determining copy layout, stock, ink, and other aesthetic and practices elements of a given job. Presents a positive, pleasant attitude and maintains positive relations between ESCEO, the general public, staff, and Valley Virtual parents. Carries out all executive office functions as required maintaining an efficient operation. Any other duties assigned by the superintendent.

REQUIRED ETHICAL AND PROFESSIONAL ATTRIBUTES AND BEHAVIORS:

Is regular and prompt in attendance. Seeks opportunities to improve skills and grow professionally. Prepares an annual professional development plan that links professional growth with ESCEO/Valley Virtual and other assigned goals. Attends and actively participates in all required/assigned training sessions, meetings, and other responsibilities. Provides quality service to both internal and external colleagues and customers. Seeks opportunities to participate as a productive member of ESCEO/Valley Virtual, school district, and other committees and teams. Generates internal and external support for ESCEO services. Represents the ESCEO with professionalism at all times. Demonstrates at all times integrity and ethical behavior. Responds quickly to directions for improvement from Superintendent. Maintains confidentially in all job-related discussions and communications.

OTHER EXPECTATIONS AND DEMONSTRATED SKILLS AND ABILITIES:

Possesses a valid state-issued driver's license and/or government-issued ID. Reads, analyzes, and interprets data and reports. Writes reports, correspondence, and other appropriate communique. Presents information and responds to questions effectively and efficiently. Prioritizes tasks, requirements, and expectations to perform to a standard of service excellence. Able to work quickly, accurately, and efficiently in a fast-paced work environment.