Administrative Assistant to the Middle School- Leave Replacement

Princeton Day School; Cedar Grove (NJ); On-site; USD 41,000 - 48,000; Full time

Job summary

Princeton Day School is seeking an Administrative Assistant to the Middle School- Leave Replacement. This temporary, non-exempt role runs from mid December through the end of June.

The successful candidate will handle calendar management, family communications, attendance, and support to teachers and the Middle School Head. Responsibilities include coordinating events, managing budgets and supplies, and assisting with school-wide communications and logistics.

Qualifications

• Proficiency in a Google Workspace tools.
• Ability to learn new school-based software systems.
• Ability to work on multiple assignments with varying deadlines.
• Experience in an office setting.

Responsibilities

• Provide administrative support to teachers, students and the Middle School Head.
• Be a welcoming presence in the Middle School building during school hours.
• Manage communication with families; act as liaison between family/students during school day; answer the phone in a professional and courteous manner.
• Manage the calendar for Middle School Head, including scheduling appointments with parents, teachers and administrators.
• Compile and maintain class lists and locker assignments.
• Manage and record attendance daily; record attendance during security drills or emergencies.
• Maintain communication with the Athletics department and Health Office.
• Reconcile credit card accounts for MS accounts. Track spending and budgets as needed.
• Coordinate transportation and logistics for Mini Course Week.
• Collaborate with Division Assistants on event planning needs for All-School Assemblies such as convocation, seasonal celebratory gatherings, and end of year assemblies.
• Schedule and coordinate logistics for Middle School events including conferences, Back to School Night, student photos, faculty meetings, and other community events.
• Coordinate with Middle School Grade Parents regarding meetings and family updates.
• Assist Middle School Head in creating a draft of weekly divisional newsletters.
• Manage candidate process for MS educator staffing – schedule appointments and create interview schedules for campus visits.
• Assist students with bus transportation; assign bus duties and lunch duties for teachers.
• Order and stock MS office supplies.
• Resolve copier and laminating machine issues and make sure supplies are on hand.
• Other duties as assigned/needed

Skills

Communication skills

multitasking

Office experience

Tools

Google Workspace

Job description

Princeton Day School is seeking an Administrative Assistant to the Middle School- Leave Replacement. This position is a temporary, non-exempt position working from approximately mid December through the end of June. The successful candidate will possess the ability to work on multiple assignments with varying deadlines, the ability to communicate effectively, both in written and oral format, a good sense of humor, a willingness to learn and enjoy working on a team.

For this position, the ideal candidate is expected to:

• Provide administrative support to teachers, students and the Middle School Head
• Be a welcoming presence in the Middle School building during school hours
• Manage communication with families; act as liaison between family/students during school day; answer the phone in a professional and courteous manner
• Manage the calendar for Middle School Head, including scheduling appointments with parents, teachers and administrators
• Compile and maintain class lists and locker assignments
• Manage and record attendance daily; record attendance during security drills or emergencies
• Maintain communication with the Athletics department and Health Office
• Reconcile credit card accounts for MS accounts. Track spending and budgets as needed
• Coordinate transportation and logistics for Mini Course Week
• Collaborate with Division Assistants on event planning needs for All-School Assemblies such as convocation, seasonal celebratory gatherings, and end of year assemblies
• Schedule and coordinate logistics for Middle School events including conferences, Back to School Night, student photos, faculty meetings, and other community events
• Coordinate with Middle School Grade Parents regarding meetings and family updates
• Assist Middle School Head in creating a draft of weekly divisional newsletters
• Manage candidate process for MS educator staffing – schedule appointments and create interview schedules for campus visits
• Assist students with bus transportation; assign bus duties and lunch duties for teachers
• Order and stock MS office supplies
• Resolve copier and laminating machine issues and make sure supplies are on hand
• Other duties as assigned/needed

Required / Preferred Qualifications:

• Proficiency in a Google Workspace tools
• Ability to learn new school-based software systems
• Ability to work on multiple assignments with varying deadlines
• Experience in an office setting

Compensation Range: $30.00-$35.00 per hour (this role is NOT eligible for benefits)

At Princeton Day School, offering a comprehensive and competitive benefits package is one way we recognize our employee's contribution to the success of the school and our role in helping our employees and their families be healthy, feel secure and maintain work/life balance. Full-time and part-time employees who are regularly scheduled to work 30 hours or more per week are eligible for PDS' competitive benefits package that includes medical, dental, and vision insurance as well as a generous 403(b) match, paid time off, and many other valuable benefits.

Princeton Day School is the region's premier independent day school for students from Pre-K through Grade 12. We aspire to create a diverse, equitable and inclusive community in which all members are seen, challenged, affirmed, respected and valued. Nestled on a picturesque 106-acre campus just two miles from Downtown Princeton and with a history dating back to 1899, PDS provides students with unparalleled opportunities for discovery, exploration and innovation and seeks employees who are passionate about their work and who embrace the importance of lifelong learning.