Administrative Assistant to the Mayor's Office

City of Columbia SC; Columbia (SC); On-site; USD 32,000 - 42,000; Full time

Job summary

The City of Columbia SC is seeking a clerical professional to support the Mayor’s Office with routine to moderately clerical duties. The role emphasizes professional customer service, data entry, and document processing in a sedentary office environment.

Under close supervision and according to set procedures, the incumbent will handle phones, greet visitors, manage records, and assist with daily mail and office tasks, contributing to organized city operations.

Qualifications

• High school diploma or GED.
• Six (6) months of relevant prior experience.
• May be required to type 30 corrected wpm.
• Valid South Carolina Class “D” Driver’s License.
• Proficient in the use of Microsoft Office and Windows.

Responsibilities

• Answers the telephone; provides accurate information to callers and/or forwards calls to appropriate personnel; takes messages as needed.
• Greets office visitors; directs visitors to appropriate office and/or provides information and assistance as requested.
• Provides a variety of information to the public regarding department procedures, policies and methods.
• Types, copies, files, processes, mails and/or transmits various documents;
• Assists in entering, preparing and processing office records.
• Maintains various lists and logs.
• Compiles data for records and reports as requested.
• Processes incoming and outgoing daily mail.
• Receives and responds to inquiries and requests for assistance from other City departments, agencies, organizations, professionals and the public.
• Performs specialized clerical duties for the Office of the Mayor.
• Attends training, meetings, seminars and/or workshops to enhance job knowledge and skills.
• Adopts office culture of organized, efficient, and professional team member.
• Performs other related duties as assigned.

Skills

Customer service

Data entry

Typing

Communication

Microsoft Office

Windows OS

Education

High school diploma or GED

Tools

Microsoft Office Suite

Windows OS

Job description

The City of Columbia SC is seeking a clerical professional to support the Mayor’s Office with routine to moderately clerical duties. The role emphasizes professional customer service, data entry, and document processing in a sedentary office environment.

Under close supervision and according to set procedures, the incumbent will handle phones, greet visitors, manage records, and assist with daily mail and office tasks, contributing to organized city operations.