Administrative Assistant to the Athletic Director

Council Bluffs Community School District; Council Bluffs (IA); In loco; USD 23.000 - 24.000; Tempo pieno

Descrizione del lavoro

Council Bluffs CSD Thomas Jefferson High School in Council Bluffs, Iowa is seeking an Administrative Assistant to the Athletic Director. The role supports daily office operations for 216 days per year, from 7:30 a.m.

to 4:30 p.m., and serves as the first contact for visitors and students with a strong emphasis on customer service. Responsibilities include data entry in PowerSchool, maintaining calendars, coordinating communications, and assisting with state/federal reports and athletic event

Competenze

• High school diploma, GED, or equivalent required.
• Associate degree in administrative assistant preferred.
• Experience in school administration or related office environment is a plus.

Mansioni

• Be the first point of contact for visitors and students with excellent customer service.
• Generate inter-departmental communication and reports as needed.
• Assist parents and students daily and prepare routine correspondence.
• Maintain calendars and schedules for administrative staff.
• Answer phones, take messages, and direct callers accordingly.
• Maintain student files, attendance data, and related records.
• Assist with State and Federal reporting and district data submissions.
• Prepare daily, monthly, and annual reports for district/state/federal use.
• Process e-registrations for returning students annually.
• Support athletic events with programs, rosters, and travel arrangements.

Conoscenze

Customer service

Data entry

Calendar management

Formazione

High school diploma or GED

Associate degree in administrative support preferred

Strumenti

PowerSchool

Descrizione del lavoro

Administrative Assistant to the Athletic Director

Council Bluffs CSD Thomas Jefferson High School - Council Bluffs, Iowa
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This job is also posted in TeachIowa, Iowa's Marketplace for education jobs

Job Details

Job ID: 5976827
Application Deadline: Posted until filled
Posted: Oct 29, 2026 7:02 PM (UTC)

Job Description

Please see the attached job description for more detailed information.

Administrative Assistant
Thomas Jefferson HIgh School
216 days/year
7:30 a.m. - 4:30 p.m.
$16.48 - $16.93 per hour (depending on experience)

This position is the first contact for all visitors and students. Must have excellent customer service skills.

ESSENTIAL DUTIES and RESPONSIBILITIES

• Reports to work on a regular and reliable basis.
• Generates inter-departmental communication and reports as needed.
• Assists parents and students daily as needed.
• Prepares daily routine correspondence as needed.
• Sorts mail, schedules appointments and maintains calendars daily for administrative staff as needed.
• Answers the telephone, takes messages and directs callers as appropriate daily.
• Maintains student files and records and/or attendance information daily.
• Assists the counselor or administrators with State and Federal reports as needed.
• Completes daily, monthly and annual reports for District, State and Federal reporting as needed.
• Orders supplies, prepares print orders, compiles new student files as needed daily.
• Assists in preparing faculty and student handbooks annually as needed.
• Coordinate TeamMates Program for the building.
• Assists in processing Chromebook repair tickets.
• Processes e-registrations for returning students annually.
• Organizes daily office routines and performs general office duties daily.
• Collects and enters student data into PowerSchool (student information management systems)
• Enters data for student identification badges and maintains a database annually.
• Ensures people visiting the building are appropriately signed in/out.
• Assists in maintaining the school website and/or other social media tools.
• Works closely with the athletic department as needed to prepare things such as programs, rosters, and travel arrangements for athletic events.

SUPERVISORY RESPONSIBILITIES

May be required to supervise students.

EDUCATION and/or EXPERIENCE

High school diploma, general education degree (GED), or equivalent and related experience. Associates Degree as an administrative assistant preferred.

Equal Opportunity Employer

All employers submitting a job opening for posting on the Teach Iowa system will not discriminate in hiring on the basis of race, ethnicity, national origin, gender, age, physical disability, sexual orientation, gender identity, religion, marital status, or status as a veteran. A bona fide religious institution may choose to exercise the allowances in Iowa Code section 216.6.(6)d. Employers may have additional developed specific equal employment opportunity policies and procedures; please check with employers.

It is the policy of the Council Bluffs Community School District not to illegally discriminate on the basis of race, color, national origin, sex, disability, religion, creed, age, genetic information, ancestry, geographic location, citizenship, political party preference or belief, familial status (for employment), marital status (for programs), sexual orientation, gender identity and socioeconomic status (for programs) or any other protected trait or characteristic in its educational programs and its employment practices. There is a grievance procedure for processing complaints of discrimination. If you have questions or a grievance related to this policy, please contact Human Resources at 712-328-6446 or [e-mail].

Position Type: Full-time

Job Categories:
Administration > Director/Coordinator/Manager
Athletics & Activities > Athletic/Activities Director
Support Staff > Administrative Assistant

Contact Information

• Mallory Hempel
• 300 W Broadway
• Suite 1600
• Council Bluffs, Iowa 51503
• Phone: [phone]
• Email: [e-mail]