Administrative Assistant to the Assistant Principal and Athletic Director

Sau-73---Gilford-School-District; Gilford (NH); Presencial; USD 42.000 - 52.000; Tempo integral

Resumo da vaga

Gilford High School in Gilford, NH is seeking an Administrative Assistant to support the Assistant Principal and Athletic Director. The successful candidate will work closely with students, staff, parents, and the community, handling multiple responsibilities with discretion and professionalism.

Responsibilities include office procedures, scheduling, communications, and event logistics within a fast-paced school setting. A competitive benefits package accompanies a full-time, 214-day work year.

Qualificações

• High school diploma or equivalent.
• Prior office work experience is strongly desired.
• Experience in an educational or athletic setting is preferred.

Responsabilidades

• Serve as the primary administrative support to both the Assistant Principal and Athletic Director.
• Greet visitors, respond to phone and email inquiries, and direct individuals to the appropriate personnel.
• Prepare, draft, edit, and proofread correspondence, memos, reports, and internal communications.
• Manage calendars and coordinate scheduling for meetings, appointments, evaluations, and department activities.
• Coordinate athletic schedules, track attendance and prepare monthly reports for the department.

Conhecimentos

Office procedures

Scheduling

Records management

Customer service

Communication

Attention to detail

Multitasking

Bookkeeping basics

Proofreading

Formação

High school diploma or equivalent

Ferramentas

Microsoft Office

Google Workspace

SIS (School Information System)

Descrição da vaga

Administrative Assistant to the Assistant Principal and Athletic Director

SAU 73 - Gilford School District Gilford High School - Gilford, New Hampshire Open in Google Maps

Job Details

• Job ID: 5971335


• Application Deadline: Posted until filled


• Posted: Oct 26, 2026 12:00 AM (UTC)


• Starting Date: To Be Determined

Job Description

Gilford School District is seeking a candidate to join our high school community. The ideal candidate will demonstrate enthusiasm and interpersonal skills relating well with students, staff, administration, parents, and the community, and will have the ability to manage multiple responsibilities and event logistics in a fast-paced environment. Excellent benefits package and pay commensurate with experience.

Terms of Employment

• Reports To: Assistant Principal and Athletic Director


• Duration: Contract year


• Work Year: 214 days


• Hours of Work: 8 hours/day


• Rate of Pay: Per GSD Wage Schedule


• Benefits Category: GSD Full-time


• FLSA Status: Non-Exempt


• Evaluated By: Assistant Principal and/or Athletic Director

Qualifications

• High school diploma or equivalent.


• Prior office work experience is strongly desired.


• Experience in an educational or athletic setting is preferred.

Job Skills and Knowledge

• Knowledge of: Administrative office procedures, records management, scheduling, and organizational practices.


• Knowledge of: Athletic scheduling, school attendance, and student behavior tracking systems.


• Knowledge of: Computers, including word processing, spreadsheets, presentation, and database programs (Microsoft Office, Google Workspace, etc.).


• Knowledge of: Office equipment including printers, copiers, fax machines, and phone systems.


• Knowledge of: School Information System (SIS).


• Knowledge of: Standard recordkeeping and filing systems.


• Knowledge of: District policies, procedures, and student confidentiality requirements.


• Skill in: Providing exceptional customer service to staff, students, parents, and community members.


• Skill in: Communicating professionally and effectively with students, colleagues, administration, and families.


• Skill in: Maintaining a high degree of accuracy and attention to detail.


• Skill in: Prioritizing, organizing, and managing multiple responsibilities while meeting deadlines in a fast-paced environment.


• Skill in: Basic bookkeeping, financial recordkeeping, scheduling, and organizational procedures.


• Skill in: Preparing and proofreading correspondence, reports, and other communications.


• Ability to: Demonstrate enthusiasm and positive interpersonal skills while working with students, staff, and families, including in emotional or challenging situations.


• Ability to: Maintain a calm and professional demeanor under pressure.


• Ability to: Communicate effectively in English, both orally and in writing, using correct grammar and vocabulary.


• Ability to: Use sound independent judgment within established procedures and policies.


• Ability to: Learn and interpret rules, regulations, laws, and guidelines.


• Ability to: Compile data from various sources and prepare routine and specialized reports.


• Ability to: Maintain confidentiality in all matters relating to student records, behavior, staff, and operations.

Duties and Responsibilities

Under supervision and using initiative, perform a variety of advanced administrative and secretarial tasks in support of both the Assistant Principal and Athletic Director. Responsibilities require a thorough understanding of school and district operations and involve confidential student and personnel information.

General Administrative Duties

• Serve as the primary administrative support to both the Assistant Principal and Athletic Director.


• Greet visitors, respond to phone and email inquiries, and direct individuals to the appropriate personnel or resources.


• Prepare, draft, edit, and proofread correspondence, memos, reports, and internal communications.


• Manage calendars and coordinate scheduling for meetings, appointments, evaluations, and department activities.


• Track department budgets and reconcile expenses; prepare and process purchase orders and requisitions.


• Organize, inventory, and order departmental supplies and equipment.


• Process mail and distribute communication materials.


• Assist in compiling data and preparing materials for board reports, meetings, and special projects.


• Recommend workflow and process improvements to enhance department efficiency.

Assistant Principal Support

• Manage and track student attendance daily; generate reports and follow up with staff as needed.


• Record, track, and process student behavior referrals and disciplinary actions.


• Maintain discipline logs and submit reports in accordance with school and state policies.


• Assist with scheduling teacher evaluations, observations, and end‑of‑year reporting.


• Coordinate academic support for students assigned to in‑school suspension.


• Support emergency preparedness by organizing attendance for drills and maintaining contact information.


• Assist with annual tasks such as preparing for the start of the school year, graduation, and student registration.

Athletic Department Support

• Maintain and update athletic schedules, team rosters, and participation records.


• Schedule officials, confirm assignments, and coordinate transportation for away games.


• Organize and collect athletic forms, verify eligibility, and track athletic attendance.


• Assist with preparation and execution of seasonal awards ceremonies and student recognition.


• Coordinate game workers, security staff, and ticket sellers for athletic events.


• Manage ticketing if appropriate (online and in‑person), collect payments, and prepare bank deposits.


• Maintain financial records for athletic fees and prepare monthly reports for district and state organizations.


• Communicate updates and schedules through the athletic department website and publications.


• Attend meetings and provide administrative support on behalf of the department as assigned.

Gilford School District is an Equal Opportunity Employer.

Position Type: Full-time

Job Categories: Support Staff > Administrative Assistant

Welcome to Gilford High School

Mission StatementThe mission of Gilford High School, in partnership with our communities, is to engage each student actively in a broad range of educational opportunities that will equip all students to be lifelong learners and responsible citizens who have the abilities necessary to thrive in a changing society.GUIDING PRINCIPLES:1. We believe learning occurs best in disciplined, safe, and respectful environments where community members are valued and expected to play their roles in education and be accountable for their actions;2.