Administrative Assistant to Sales Professional

Tom James Company; New York (NY); On-site; Part time

Job summary

A leading company in the fashion industry is seeking a part-time Administrative Assistant to support their sales team in New York, NY. The role involves client communication, order management, and administrative tasks to enhance sales efforts. Ideal candidates are organized, communicative, and adept with technology. This position offers 30-40 hours per week at $21 per hour, depending on experience.

Qualifications

• Confident, independent worker.
• Enjoys being flexible and multitasking.
• Motivated to tackle challenges.

Responsibilities

• Preparing for daily client visits.
• Communicating with clients and setting up appointments.
• Supporting sales efforts and managing daily calendar.

Skills

Communication

Organizational Skills

Time Management

Customer Service

Social Media

Education

Two years office-related experience

Tools

Microsoft Office

Google Docs

Job description

Administrative Assistant to Sales Professional

Administrative Assistant to Sales Professional

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At the Tom James Company, an Assistant supports our sales team members, store leaders, and key organizational leaders in fulfilling our mission to be a global leader in the fashion industry. An Assistant is a valued member of the Tom James sales support team.

We currently have a part-time opening in our New York, NY office. Our position is for 30-40 hours per week at $21 per hour depending on experience.

Job Responsibilities

• Preparing for daily client visits
• Prepping clothing to be delivered
• Locating necessary client information (A/R balances, sales sheet)
• Updating sales materials regarding fabrics/options
• Coordinating and maintaining all client orders/files
• Communicating with clients:
• Setting up appointments
• Providing status of orders
• Scheduling deliveries
• Sending reminders
• Supporting the sales efforts of the sales professional by:
• Communicating regularly with the sales professional and other members of the store team
• Meeting with the sales professional to set goals
• Managing daily calendar
• Organizing inventory
• Pursuing efficiencies for processes and communication
• Picking up and delivering client items as needed
• Prospecting new clients using internet and social media applications
• Entering referrals into proprietary system
• Sending introductory and promotional messages
• Creating call lists/hot lists
• Delivering exceptional customer service when contacting factories, corporate office, clients and outside vendors
• Maintaining a professional image to interface with corporate clients
  
  
  
  
  

A successful candidate fits the following criteria:

• Confident, independent worker
• Strong communication skills (verbal, written, listening)
• Excellent organizational skills
• Outstanding time management skills
• Professional customer service skills
• Social Media savvy (especially on LinkedIn & Instagram)
• Proficient using multiple forms of technology including Microsoft Office; Google Docs, Sheets, Forms
• Possesses basic accounting skills (such as balancing accounts)
• Enjoys being flexible and multitasking
• Motivated to tackle challenges
• Yearns to work in a fast-paced team environment
• Able to bend and lift up to 20 lbs
• Valid Driver’s License requires (Exception: larger metropolitan areas)
• Two years office-related experience is preferred
• Experience with a sales-oriented environment is a plus!
  
  
  
  

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitality, Food and Beverage Services, and Retail

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