Administrative Assistant to Sales Professional

Tom James Company; New York (NY); On-site; Part time

Job summary

A leading fashion company is seeking a part-time Assistant in New York, NY. The role supports the sales team by managing client communications, preparing for visits, and organizing inventory. Ideal candidates are independent, organized, and possess strong communication skills. This position offers 30-40 hours per week at $21 per hour, depending on experience.

Qualifications

• Two years office-related experience preferred.
• Experience in a sales-oriented environment is a plus.

Responsibilities

• Preparing for daily client visits and coordinating client orders.
• Supporting sales efforts and maintaining client communication.
• Prospecting new clients using social media applications.

Skills

Communication

Organizational Skills

Customer Service

Social Media

Time Management

Tools

Microsoft Office

Google Docs

Job description

At the Tom James Company, an Assistant supports our sales team members, store leaders, and key organizational leaders in fulfilling our mission to be a global leader in the fashion industry.An Assistant is a valued member of the Tom James sales support team.

We currently have a part-timeopening in our New York, NY office. Our position is for 30-40hours per week at $21per hour depending on experience.

Job Responsibilities

• Preparing for daily client visits
• Prepping clothing to be delivered
• Locating necessary client information (A/R balances, sales sheet)
• Updating sales materials regarding fabrics/options
• Coordinating and maintaining all client orders/files
• Communicating with clients:
• Setting up appointments
• Providing status of orders
• Scheduling deliveries
• Sending reminders
• Supporting the sales efforts of the sales professional by:
• Communicating regularly with the sales professional and other members of the store team
• Meeting with the sales professional to set goals
• Managing daily calendar
• Organizing inventory
• Pursuing efficiencies for processes and communication
• Picking up and delivering client items as needed
• Prospecting new clients using internet and social media applications
• Entering referrals into proprietary system
• Sending introductory and promotional messages
• Creating call lists/hot lists
• Delivering exceptional customer service when contacting factories, corporate office, clients and outside vendors
• Maintaining a professional image to interface with corporate clients

A successful candidate fits the following criteria:

• Confident, independent worker
• Strong communication skills (verbal, written, listening)
• Excellent organizational skills
• Outstanding time management skills
• Professional customer service skills
• Social Media savvy (especially on LinkedIn & Instagram)
• Proficient using multiple forms of technology including Microsoft Office; Google Docs, Sheets, Forms
• Possesses basic accounting skills (such as balancing accounts)
• Enjoys being flexible and multitasking
• Motivated to tackle challenges
• Yearns to work in a fast-paced team environment
• Able to bend and lift up to 20 lbs.
• Valid Driver’s License requires (Exception: larger metropolitan areas)
• Two years office-related experience is preferred.
• Experience with a sales-oriented environment is a plus!