Administrative Assistant to Principal

Wright Elementary; San Antonio (TX); On-site; USD 29,000 - 40,000; Full time

Job summary

Wright Elementary in San Antonio, Texas, seeks an Administrative Assistant to Principal to keep the school office running smoothly and support the campus leadership.

The role requires five years of secretarial experience, a high school diploma, strong keyboarding and record-keeping skills, and the ability to manage budgets, calendars, and confidential information.

Qualifications

• High school diploma or GED required.
• Proficient keyboarding and file maintenance.
• Ability to develop spreadsheets, databases, and word processing.
• Knowledge of basic accounting principles.
• Strong organizational, communication, and interpersonal skills.

Responsibilities

• Prepare campus communications, forms, manuals, reports, purchase orders, and payment authorizations following district standards.
• Maintain a daily teacher attendance log and records for substitute teachers; process leave requests and reports.
• Maintain school calendar of events.
• File all reports, records, and documents; maintain student records.
• Receive calls, take messages, and route to staff.
• Assist students, teachers, and parents as needed.
• Schedule meetings and maintain principal's calendar.
• Prepare cash deposits for activity accounts; manage cash registers and ledgers.
• Assist with campus budget preparation and track expenditures; process PO and inventory.
• Maintain inventory of fixed assets, equipment, and supplies.
• Assist with planning and setup of faculty meetings and campus activities.
• Sort, distribute, or deliver mail and documents.
• Administer medication to students when nurse is absent; notify parents of illness.
• Maintain confidentiality and follow safety procedures.
• Perform other duties as assigned by principal or designee.

Skills

keyboarding

spreadsheets

databases

word processing

records maintenance

basic accounting

instruction following

adaptability

organization

communication

interpersonal skills

Education

High School Diploma or GED

Job description

Harlandale Independent School District Wright Elementary - San Antonio, Texas Open in Google Maps

Administrative Assistant to Principal

Harlandale Independent School District Wright Elementary - San Antonio, Texas Open in Google Maps

This job is also posted in Harlandale Independent School District

Job Details

Job ID: 5936169

Application Deadline: Sep 29, 2026 4:30 PM (Central Standard Time)

Posted: Sep 22, 2026 5:00 AM (UTC)

Starting Date: To Be Determined

Job Description

Job Title: Administrative Asst to Principal

Exemption Status: Nonexempt/At-Will

Reports to: Principal

Pay Grade: D6

Calendar Days: 210

Dept./School: Assigned Campus

Primary Purpose: Ensure efficient operation of school administrative office and provide clerical services for school’s administrative staff.

Qualifications

Education/Certification: High school diploma or GED

Special Knowledge/Skills:

• Proficient keyboarding and file maintenance skills
• Ability to use software to develop spreadsheets, databases, and do word processing
• Ability to maintain accurate and auditable records
• Knowledge of basic accounting principles
• Ability to follow verbal and written instructions
• Ability to perform a variety of tasks often changing assignment on short notice
• Effective organizational, communication, and interpersonal skills

Experience: Five years secretarial experience

Major Responsibilities and Duties

Records, Reports, and Correspondence

1. 1. Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested.
2. 2. Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.
3. 3. Maintain school calendar of events.
4. 4. Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures.
5. 5. Receive incoming calls, take reliable messages, and route to appropriate staff.
6. 6. Assist students, teachers, and parents as needed.
7. 7. Schedule meetings and appointments and maintain calendar for principal.

Accounting and Inventory

1. 8. Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s).
2. 9. Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment.
3. 10. Maintain inventory of fixed assets, equipment, and supplies.

Other

1. 11. Assist with planning, preparation, and setup of faculty meetings and campus activities.
2. 12. Sort, distribute, or deliver mail and other documents.
3. 13. Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence.
4. 14. Maintain confidentiality.
5. 15. Follow district safety protocols and emergency procedures.
6. 16. Performs other job-related duties as may be assigned by campus principal or designee.

Supervisory Responsibilities: Monitor the work of campus secretaries and clerical aides.

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

The Harlandale Independent School District does not discriminate against any employee or applicant for employment because of race, color, religion, gender, national origin, age, disability, military status, genetic information or on any other basis prohibited by law.

An Equal Opportunity Employer

Position Type: Full-Time

Salary: $20.75 to $29.23 Per Hour

Job Requirements

• Citizenship, residency or work visa required