Administrative Assistant to Finance & Enrollment Directors

Virginia Community Colleges; Virginia; Sur place; USD 56 000 - 62 000; Plein temps

Résumé du poste

Germanna Community College seeks an Administrative Assistant to support the Directors of Financial Aid and Enrollment Services. You will manage calendars, draft materials, monitor budgets, and coordinate travel and procurement with professionalism.

The role requires discretion, strong communication, and the ability to work across multiple departments and campuses. Evening/weekend flexibility may be needed.

Qualifications

• Demonstrated experience providing administrative or office support in a professional environment.
• Excellent interpersonal, organizational, and oral and written communication skills.
• Demonstrated ability to exercise sound judgment, discretion, professionalism, and initiative.
• Strong problem-solving skills and ability to research issues and learn new systems quickly.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to coordinate calendars, meetings, deadlines, and multiple competing priorities.
• Ability to prepare professional correspondence, reports, presentations, and other documents with a high degree of accuracy.
• Ability to anticipate administrative needs, establish priorities, and independently follow through on assignments.

Responsabilités

• Managing calendars, scheduling meetings, and coordinating appointments with internal and external stakeholders.
• Preparing agendas, materials, presentations, correspondence, and meeting minutes with high accuracy.
• Tracking action items, deadlines, and projects and following up for timely completion.
• Coordinating travel arrangements and processing travel requests and reimbursements.
• Submitting and tracking purchasing requests through eVA and assisting with procurement processes.
• Monitoring budgets and expenditures, maintaining financial records and reporting.
• Drafting and formatting routine correspondence and communications for leaders.
• Serving as a point of contact for internal and external stakeholders and routing inquiries as needed.
• Maintaining confidentiality and handling sensitive information with discretion.
• Coordinating departmental and divisional meetings, events, and special initiatives.
• Compiling, organizing, and analyzing departmental data and preparing reports for planning.

Connaissances

Administrative support

Interpersonal skills

Organizational skills

Calendar management

Microsoft Office

Discretion

Stakeholder management

Written communication

Confidential handling

Outils

Outlook

Word

Excel

PowerPoint

Teams

Description du poste

Germanna Community College seeks an Administrative Assistant to support the Directors of Financial Aid and Enrollment Services. You will manage calendars, draft materials, monitor budgets, and coordinate travel and procurement with professionalism.

The role requires discretion, strong communication, and the ability to work across multiple departments and campuses. Evening/weekend flexibility may be needed.