Executive Administrative Assistant

The Reserves Network; Texas; On-site; USD 34,000 - 47,000; Full time

Benefits offered by this job

Medical benefits via agency

Training & Growth

Close to shopping and restaurants

Weekly Pay

Direct Deposit

Job summary

The Reserves Network is hiring an Executive Administrative Assistant in Houston, TX, for a 6-month onsite contract near the NRG Stadium area. The role supports CEO, the Executive Leadership Team, and the Board of Directors, acting as a liaison across departments and external partners to uphold governance and efficient operations.

Responsibilities include coordinating board meetings, preparing packets and minutes, and managing confidential documents while facilitating communications and events.

Qualifications

• Three to five years of experience providing high-level administrative support to senior executives or nonprofit leadership.
• Prior experience supporting a Board of Directors or governing body is strongly preferred.
• Administrative Assistant certification desired.
• Must have excellent communicates and comprehends information and ideas in English.
• Lift items from the floor up to 50 pounds with assistance.
• Attend job related activities such as meetings, training, workshops, etc., both in and out of the service areas; and have reliable transportation

Responsibilities

• Manages and maintains confidentiality of sensitive materials and information;
• Serve as the administrative liaison to the Board of Directors, including board committees;
• Plan and prepare for board meetings, retreats, and events (in-person and virtual);
• Prepare and distribute board packets and minutes in compliance with governance standards and deadlines;
• Maintain confidential records, bylaws, resolutions, and board documents;
• Coordinate onboarding and communication with board members and committee chairs;
• Assist with the development and implementation of highly integrated marketing and communication strategies, programs and tailored activities designed to elevate the visibility of company and its distinctive programs and services;
• Co-Manage the content of company’s internet and intranet and maintain company photo gallery and social media networks;
• Review published materials for all company related events and reports, recommending revisions in scope, format, content, and methods of reproduction and binding;
• Assist with the creation of requests for Agency financial sponsorship packages;
• Facilitate the coordination and management of company sponsored events and special projects
• Complies the reporting and input of data for applicable reports for regulatory entities, funding sources, and Agency projects as directed;
• Manage the development and the final publication of the Annual Community Report;
• Prepare agendas, talking points, presentations, and briefing materials for internal and external meetings;
• Coordinates travel arrangements, prepares itineraries, plans logistics, and submits expense reports;
• Provides logistical support for department and Agency functions as directed;
• Receives and accurately communicates information to internal and external stakeholders as directed;
• Perform other tasks as assigned.

Skills

High-level administrative support

Executive support

English communications

Education

Associate’s or Bachelor’s degree preferred

Job description

Job Description

Executive Administrative Assistant / $29.91 pr hr | 8am – 5pm / Day Shift / Onsite- 6-month Contract/ NRG Stadium area

What Matters Most

• Competitive Pay of $29.91 per hour
• Schedule: Mon – Fri / 8am – 5pm
• Location: Houston, TX 77054 area
• Weekly Pay with direct deposit or pay card
• When you work through The Reserves Network, you are eligible to enroll in dental, vision, and medical insurance as well as 401K, direct deposit, and our referral bonus program

Job Summary

A large nonprofit client near the NRG Stadium area is looking to hire an Executive Administrative Assistant to support their C-Level leadership, Chief Executive Officer (CEO), the Executive Leadership Team, and Board of Directors. This role serves as a central liaison between internal departments and external partners and is a key point of coordination and communication for the Executive Office. The primary scope of this position is to perform assigned duties required to assist in executing administrative policies and procedures determined by or in conjunction with other leadership team colleagues. The person in this role plays a vital role in ensuring smooth and effective operations while representing the organization with integrity and professionalism

Responsibilities

• Manages and maintains confidentiality of sensitive materials and information;
• Serve as the administrative liaison to the Board of Directors, including board committees;
• Plan and prepare for board meetings, retreats, and events (in-person and virtual);
• Prepare and distribute board packets and minutes in compliance with governance standards and deadlines;
• Maintain confidential records, bylaws, resolutions, and board documents;
• Coordinate onboarding and communication with board members and committee chairs;
• Assist with the development and implementation of highly integrated marketing and communication strategies, programs and tailored activities designed to elevate the visibility of company and its distinctive programs and services;
• Co-Manage the content of company’s internet and intranet and maintain company photo gallery and social media networks;
• Review published materials for all company related events and reports, recommending revisions in scope, format, content, and methods of reproduction and binding;
• Assist with the creation of requests for Agency financial sponsorship packages;
• Facilitate the coordination and management of company sponsored events and special projects
• Complies the reporting and input of data for applicable reports for regulatory entities, funding sources, and Agency projects as directed;
• Manage the development and the final publication of the Annual Community Report;
• Prepare agendas, talking points, presentations, and briefing materials for internal and external meetings;
• Coordinates travel arrangements, prepares itineraries, plans logistics, and submits expense reports;
• Provides logistical support for department and Agency functions as directed;
• Receives and accurately communicates information to internal and external stakeholders as directed;
• Perform other tasks as assigned.

Qualifications and Requirements

• Associate’s or Bachelor’s degree preferred.
• Three to five years of experience providing high-level administrative support to senior executives or nonprofit leadership, required. Prior experience supporting a Board of Directors or governing body is strongly preferred.
• Licensing/Certifications
• Administrative Assistant certification desired.
• Must have excellent communicates and comprehends information and ideas in English.
• Lift items from the floor up to 50 pounds with assistance.
• Attend job related activities such as meetings, training, workshops, etc., both in and out of the service areas; and have reliable transportation

Benefits and Perks

• Medical Benefits via agency
• Training & Growth
• Close to shopping and restaurants
• Weekly Pay
• Direct Deposit

Your New Organization

Large nonprofit organization with a mission to help low-income individu